10/15/2013 BOC Regular Session Minutes

GORDON COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING MINUTES
OCTOBER 15, 2013


The Gordon County Board of Commissioners held their Regular Meeting on Tuesday, October 15, 2013 at 6:00 p.m. in the Conference Room of the Administration Building.

Chairman Hood called the meeting to order.

EMPLOYEE RECOGNITION

Commissioner Cunningham read the list of employees with anniversary hire dates in October. Commissioner Steward drew the name of Patsy Sutton with the Tax Commissioner’s Office as employee of the month.

APPROVAL OF MINUTES

Chairman Hood asked if there were any additions, omissions, or deletions to the Minutes for the Work Session September 17, 2013, the Regular Meeting September 17, 2013, and the Special Meeting of September 20, 2013. Commissioner Steward made a motion to approve the minutes. Commissioner Cunningham seconded the motion and all voted aye. Minutes approved.

ADMINISTRATOR’S REPORT

County Attorney Smith advised the Board that Greg Bowman with the Cooperative Extension Office is here with us today. Last week the tenants for the new Ag Center met with the contractor on the premises. A punch list was created and today Jeff Champion met with the contractor to go over the punch list to determine status. There are plans for the punch list to be completed by Friday of this week. Everything is good to go for the Ag CenterOpen House on the 23rd. USDA will be able to move sometime in the future depending on when they are taken off furlough.
On the Resaca Battlefield project, there have been several meetings on that since the last commission meeting. On October 1, Jeff Champion, Tom Burgess, myself, and Barry Hice met with representatives with DNR. Last week we met with Christy Blair and Tim Alee with Environmental Health, there are some questions and concerns about the restroom facilities. Environmental Health personnel will determine what steps needs to be taken, and will then meet with the Board to make recommendations.
Chief Hawkins is in attendance and he will update the Board on the progress of the fire hydrant installations.

COMMISSIONERS’ REPORT

Commissioner Gazaway reported walking, in high heels, for Domestic Violence, he attended ACCG training and attended the Health and Safety Fair, played golf for the Chamber golf tournament to raise money for Education Fund, and attended Drugs Don’t Work luncheon at Calhoun High School. Commissioner Sexton attended the Health Board meeting where the main focus was that the County is approaching epidemic stage for Type II diabetes among youth. He attended the ACCG conference and training session where he talked with other counties about their financial problems and feels that we are very blessed in Gordon County. Commissioner Steward stated that he heard other counties speak about Gordon County and they were impressed that all five ofthe commissioners from Gordon County attended the ACCG conference and training session. Commissioner Hood commented that we had visitors and she welcomed and introduced Jessica Padgett and Shelby Wood from the Youth Leadership Program.

CONSIDERATION OF UNFINISHED BUSINESS

None

CONSIDERATION OF NEW BUSINESS

DECLARATION OF SURPLUS PROPERTY FOR A 2001 CADILLAC DEVILLE FOR THE SHERIFF’S DEPARTMENT

County Attorney Smith advised the Board that this is the declaration of surplus property for a 2001 Cadillac Deville for the Sheriff’s Department. The Sheriff’s Department is requesting that the Board declare this vehicle as surplus so that they can sell the vehicle at auction.

Commissioner Cunningham made a motion approve the declaration of surplus property for the Sheriff’s Department. Commissioner Gazaway seconded the motion and Commissioners Cunningham, Steward, Gazaway, and Sexton voted aye. Motion passed.

ACQUISITION OF REAL ESTATE – CONFIRMATION OF THE CLOSING ON THE ALLEN PROPERTY FOR LOCATION OF THE REPLACEMENT FIRE STATION AT RED BUD

County Attorney Smith advised that this is the announcement of the acquisition of real estate for the replacement fire station at Red Bud. The acquisition of this property was approved by the Board of Commissioners in a previous Executive Session. Following the approval and the authorization for purchase by the Board, a closing for the property occurred on September 20, 2013. The property was acquired from the property owners Kevin and Brenda Allen. The property is located immediately adjacent to the existing Red Bud Fire Station. Chief Hawkins, Sandy Padgett, and the County Attorney attended the closing.

BID AWARD FOR REPLACING EXISTING INMATE VIDEO VISITATION SYSTEM AT THE JAIL

County Attorney Smith advised that this is a bid award for replacing the existing inmate video visitation system at the County Jail. Gordon County solicited for bids for the video visitation system and six vendors responded with bids. The recommendation from the selection committee is to award the bid to InnoVisit with a bid of $100,303. The funding for this project is in the current budget.

Commissioner Steward made a motion to approve awarding the bid to InnoVisit. Commissioner Cunningham seconded the motion and Commissioners Steward, Cunningham, Gazaway, and Sexton voted aye. Motion passed.

PILOT AGREEMENT ON BOND ISSUE FOR THE DEVELOPMENT AUTHORITY FOR THE DIXIE GROUP FOR ADDITIONAL EQUIPMENT

County Attorney Smith advised that this is a Pilot Agreement with the Development Authority of Gordon County for issuance of a $3.5 million dollar industrial revenue bond for TDG Operations, LLC, a division of the Dixie Group. These bonds will be issued in order to acquire additional equipment. This is the Payment in Lieu of Taxes Agreement for this Bond issue. The Development Authority is requesting a formal approval of the PILOT agreement by the Board of Commissioners.

Commissioner Steward made a motion to approve the PILOT Agreement and allow the Chairman to execute the document. Commissioner Gazaway seconded the motion and Commissioners Steward, Gazaway, Sexton, and Cunningham voted aye. Motion passed.

COUNTY EXTENSION PERSONNEL CONTRACT/MEMORANDUM OF UNDERSTANDING WITH THE BOARD OF REGENTS OF THE UNIVERSITY SYSTEM OF GEORGIA

County Attorney Smith advised that this is consideration for Board approval of the County Extension Personnel Contract/Memorandum of Understanding between the Board of Regents of the University System of Georgia on Behalf of the University of Georgia Cooperative Extension and the Gordon County Board of Commissioners. County Attorney Smith advised that she made two changes to the document that was presented from the Cooperative Extension office as mentioned and explained in the Work Session.

Commissioner Cunningham made a motion to approve the Contract/Memorandum of Understanding. Commissioner Gazaway seconded the motion and Commissioners Cunningham, Gazaway, Sexton, and Steward voted aye. Motion approved.

DECLARATION OF SURPLUS COUNTY PROPERTY

County Attorney Smith advised that this is the Declaration of Surplus County Property. This is a list of surplus property compiled by Jeff Champion for the 2013 Auction This comes to the Board with his recommendation for approval that these items be declared surplus property so they can be sold at the County Auction.

Commissioner Cunningham made a motion to approve the list of property as surplus and sell at the County Auction. Commissioner Sexton seconded the motion and Commissioner Cunningham, Sexton, Gazaway, and Steward voted aye. Motion passed.

BOARD APPROVAL OF AN ADDITIONAL EMPLOYEE HOLIDAY ON DECEMBER 23, 2013

County Attorney advised that this is for consideration and Board approval of a request presented by Gordon County Human Resources Director, Garah Childers, for the Board to add December 23, 2013 as a holiday to the Employee holiday calendar for 2013.

Commissioner Cunningham made a motion to approve adding December 23, 2013 as a holiday for County employees. Commissioner Gazaway seconded the motion and Commissioners Cunningham, Gazaway, Sexton, and Steward voted aye. Motion passed.

ADJOURNMENT

Commissioner Sexton made a motion to adjourn the meeting. Commissioner Gazaway seconded the motion and all voted aye. There being no further business, the meeting was adjourned at 6:30 p.m.

Author: County Clerk

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