5/05/09 Regular Session Minutes

The Gordon County Board of Commissioners held their Regular Meeting on Tuesday, May 5, 2009, at 7:00 p.m. in the main courtroom of the Gordon County Courthouse.

Chairman Long called the meeting to order.

INVOCATION AND PLEDGE OF ALLEGIANCE

Invocation was led by Rev. John Allen and the pledge of allegiance was led by Chairman Long.

WELCOME
Chairman Long welcomed everyone to the meeting.

SPECIAL PRESENTATION
Chairman Long read a proclamation for Peace Officer Memorial Week May 10 to May 16, 2009. Commissioner Gordon made a motion to open the public hearing. Commissioner Bailey seconded the motion and all voted aye.

PUBLIC HEARING FOR HISTORIC OVERLAY DISTRICTS

Mr. Jeff Gilbert, Mr. Brandon Bower, Ms. Leslie Thomas, Ms. Donna, Myers, Ms. Debra Guinter, Mr. James Lay, Ms. Betty Surdykowski, Ms. Donna Padgett, Mr. Guy Brock, Mr. Jule Medders, Mr. Larry Gilbert, Mr. Jonathon Moss, Mr. Jonathan Fortin, Mr. Doug Marvel, Mr. Brian Gilbert, and Mr. Ken Padgett spoke at the Public Hearing. Commissioner Bailey made a motion to close the public hearing. Commissioner Hood seconded the motion and all voted aye.

EMPLOYEE RECOGNITION – Employee of the Month for May
Chairman Long read the list of employees with hire anniversary dates for the month of May. Chairman Long announced that Susie Schendel’s name was draw and that she is the employee of the month for May.

APPROVAL OF MINUTES
Chairman Long asked if there were any additions, omissions, or deletions to the Minutes for the Work Session April 21, 2009, and the Regular Meeting April 21, 2009. Commissioner Gordon made a motion to approve the minutes. Commissioner Bailey seconded the motion and all voted aye. Minutes approved.

ADMINISTRATOR’S REPORT
Administrator Dowling read the report into the record.

COMMISSIONERS’ REPORT
None

COMMENTS FROM THE PUBLIC – GERMANE TO THE AGENDA
None

CONSIDERATION OF OLD BUSINESS
None

CONSIDERATION OF NEW BUSINESS

  • BID AWARD FOR NEW METAL BUILDING AT THE JUSTICE CENTER
    County Administrator Dowling advised that this is a bid award for a new metal building at the Justice Center. Gordon County solicited for bids and received bids from qualified contractors. The recommendation is to award the bid to Design Build Services/Darin Hardin for a bid of $113,665. Funds will come from the Justice Center’s remaining construction funds.
    Commissioner Gordon made a motion to award the bid to Design Build Services. Commissioner Bailey seconded the motion and Commissioners Bailey, Hood, Gordon, and Townsend voted aye. Motion passed.
    County Attorney Hutchinson asked that the Board approve the Chairman to execute a contract between Gordon County and Design Build Services/ Darin Hardin as outlined in the bid award so that construction of this project can begin immediately.
    Commissioner Bailey made a motion to allow the Chairman to execute the contract on behalf of the Board. Commissioner Gordon seconded the motion and Commissioners Bailey, Gordon, Hood and Townsend voted aye. Motion passed.


  • SUBMITTAL OF THE FY 2009-2010 RECOMMENDED BUDGET
    County Administrator Dowling advised that this is submittal of the Fiscal Year 2009/2010 recommended budget to the Board of Commissioners. The budget will be discussed at the June 72nd public hearing and then adopted at the June 16th commission meeting.
  • BUDGET AMENDMENT FOR WRECKED SHERIFF DEPARTMENT PATROL CAR
    County Administrator Dowling advised that this is a budget amendment for a wrecked Sheriff’s Office patrol car. A 2008 patrol was wrecked this year and the insurance company has totaled the vehicle and has taken possession of it. This new car was delivered to the County costing $30,380. The County has thus far paid on a four-year lease $3,462.59, leaving a balance of $26,917.41. The insurance company will pay the County $15,800, leaving the County to pay $11,117.41 to satisfy the lease. This requires a budget amendment in the amount of $11,117.41.
    Commissioner Bailey made a motion to approve the budget amendment. Commissioner Gordon seconded the motion and Commissioners Bailey, Gordon, Townsend, and Hood voted aye. Motion passed.
  • RESOLUTION TO READOPT THE COMPREHENSIVE SOLID WASTE MANAGEMENT PLAN UPDATE – 2008
    County Administrator Dowling advised that this is a resolution to re-adopt the Comprehensive Solid Waste Management Plan that was adopted in 2008. The Georgia Department of Community Affairs is requesting the County and all the cities to re-adopt the resolution for the Plan update in order to have this plan to coincide with the same planning period as the Comprehensive Plan.
    Commissioner Bailey made a motion to approve the resolution. Commissioner Gordon seconded the motion and Commissioners Bailey, Gordon, Hood, and Townsend voted aye. Motion passed.
  • RESOLUTION FOR FILING A GRANT APPLICATION FOR 5311 VAN PROGRAM
    County Administrator Dowling advised the Board that this is a resolution for filing a grant application for the 5311 Van Program. This is an annual resolution so that the County can receive funds for the County’s three bus rural transportation program.
    Commissioner Bailey made a motion to approve the resolution. Commissioner Gordon seconded the motion and Commissioners Gordon, Bailey, Townsend, and Hood voted aye. Motion passed.
  • AGREEMENT WITH SOUTHERN HEALTH PARTNERS FOR INMATE HEALTH SERVICES
    County Attorney Hutchinson advised the Board that this item is an agreement with Southern Health Partners for inmate health services at the jail. Southern Health Partners was previously awarded the proposal for these services and this agreement reflects the conditions and terms of that proposal.
    Commissioner Bailey made a motion to approve the contract with Southern Health Partners. Commissioner Bailey seconded the motion and Commissioners Gordon, Bailey, Hood, and Townsend voted aye. Motion passed.
  • AGREEMENT WITH TRINITY FOOD SERVICES FOR INMATE FOOD SERVICE
    County Attorney Hutchinson advised that this is an agreement with Trinity Food Services for inmate food service at the jail. This agreement is subject to the terms and conditions of the proposal previously awarded to Trinity Food Services.
    Commissioner Gordon made a motion to approve the agreement with Trinity Food Services. Commissioner Bailey seconded the motion and Commissioners Bailey, Gordon, Hood, and Townsend voted aye. Motion passed.
  • HB489 AGREEMENTS FOR ROADS AND RECREATION
    County Attorney Hutchinson advised the Board that this is the HB489 revised and amended Agreements for Roads and Bridges and Recreation with the City of Calhoun. These are presented to the Board for its consideration for approval.
    Commissioner Bailey made a motion to approve HB489 revised and amended Agreements for Roads and Bridges and Recreation with the City of Calhoun. Commissioner Gordon seconded the motion and Commissions Bailey, Gordon, Hood, and Townsend voted aye. Motion passed.

ADJOURNMENT
Commissioner Bailey made a motion to adjourn the meeting. Commissioner Hood seconded the motion and all voted aye. There being no further business, the meeting was adjourned at 8:10 p.m.

Author: County Clerk

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