2/4/2020 Regular Session Minutes
GORDON COUNTY BOARD OF COMMISSIONERS
REGULAR SESSION MINUTES
FEBRUARY 4, 2020
The Gordon County Board of Commissioners held their Regular Meeting on February 4, 2020 beginning at 6:00 p.m. in the conference room of the Administration Building.
MEMBERS PRESENT
BECKY HOOD, CHAIRMAN
CHAD STEWARD, VICE-CHAIRMAN
NORRIS SEXTON, COMMISSIONER
M. L. BUD OWENS, COMMISSIONER
KEVIN CUNNINGHAM, COMMISSIONER
OTHERS PRESENT
JIM LEDBETTER, COUNTY ADMINISTRATOR
ANNETTE BERRY, COUNTY CLERK
MEDIA
APPROXIMATELY 10 GUESTS
Chairman Hood called the meeting to order.
APPROVAL OF MINUTES
Chairman Hood asked if there are any additions, omissions, or deletions to the Minutes for the Work Session January 21, 2020, and the Regular Meeting January 21, 2020. Commissioner Sexton made a motion to approve the Minutes. Commissioner Owens seconded the motion and Commissioners Owens, Steward, Sexton, and Cunningham voted aye. Motion passed.
ADMINISTRATOR’S REPORT
Administrator Ledbetter read the report. (Copy attached)
COMMISSIONERS’ REPORT
Commissioner Owens commented that he attended the EMS Region One Council meeting, the Gordon 25, Development Authority meeting, and met with Shea and Jim regarding the space needs, and the Walmart Health grand opening for the medical clinic. Chairman Hood attended the ribbon cutting and opening of the Walmart Health Clinic.
CONSIDERATION OF UNFINISHED BUSINESS
None
CONSIDERATION OF NEW BUSINESS
DECLARATION OF SURPLUS PROPERTY FOR THE SHERIFF’S DEPARTMENT FOR A 2006 KAWASAKI ZX636 MOTORCYCLE
Administrator Ledbetter advised that this is a request from the Sheriff’s Department for a declaration of surplus property for a 2006 Kawasaki ZX636 motorcycle.
Commissioner Cunningham made a motion to approve the declaration of surplus property for the Sheriff’s Department. Commissioner Steward seconded the motion and Commissioners Steward, Cunningham, Owens, and Sexton voted aye. Motion passed.
ORDINANCE AMENDMENT FOR FIRE PROTECTION ORDINANCE – FIRST READING
Administrator Ledbetter read the amendment to the Fire Protection Ordinance requested by the Fire Department for the one change of the size of one pumper hose connection on the fire hydrants. Administrator Ledbetter advised that this is the first reading of the amendment and there will be a second reading at the February 25, 2020 meeting where it will be presented to the Board for consideration of approval.
ORDINANCE AMENDMENT FOR LICENSES AND BUSINESS REGULATIONS FOR RECORD OF TRANSACTIONS OF PAWNBROKERS – FIRST READING
County Administrator Ledbetter read the amendment to the ordinance for Licenses and Business Regulations for Records of Transactions of Pawnbrokers. Administrator Ledbetter advised the Board that this is a request from the Sheriff’s Office changing the reading in the ordinance from the Chief of Police to the Sheriff’s Office. This is the first reading of the amendment and there will be a second reading at the February 25, 2020 meeting where it will be presented to the Board for consideration of approval.
BID AWARD FOR DESIGN AND CONSTRUCTION OF A SPLASH PAD AT SONORAVILLE PARKS AND RECREATION
Administrator Ledbetter advised that this is a Bid Award for the design and construction of the splash pad at the Sonoraville Parks and Recreation. We have this in two parts; the splash pad is a request for a proposal. The recommended proposal is from Great Southern Recreation in the amount of $148,500 as the low bidder; with the additional contingency, it will be $163,350. This is all paid for with 2018 SPLOST proceeds and comes in under the SPLOST amount.
Commissioner Steward made a motion to approve the bid award of Great Southern Recreation as the lowest responsive bid. Commissioner Cunningham seconded the motion and Commissioners Steward, Cunningham, Owens, and Sexton voted aye. Motion passed.
BID AWARD FOR THE CONSTRUCTION OF A PAVILION AT SONORAVILLE PARKS AND RECREATION
Administrator Ledbetter advised that this is the bid award for the construction of the pavilion at the Sonoraville Parks and Recreation and preparation of the ground for the splash pad. All bids received were over budget; the low bid was Momon Construction. Staff had a meeting with Momon which resulted in some value engineering and a lowering of the price down from $294,192 to just under the budget amount of $247,986, including a 10% contingency. These changes do not compromise the project. Staff recommends the Momon Construction bid including the changes.
Commissioner Owens made a motion to approve the bid award of Momon Construction in an amount not to exceed-$247,986 to include the contingency. Commissioner Sexton seconded the motion and Commissioners Owens, Sexton, Steward, and Cunningham voted aye. Motion passed
CHANGE ORDER FOR HEALTH DEPARTMENT FACILITY FOR DELETION OF $32,000 FOR SECURITY CAMERAS AND ACCESS CONTROL
Administrator Ledbetter advised the Board that this is a change order for the Health Department for the deletion of allowance of $32,000 for the security cameras and access control. The access control and security cameras bid is $32,000, we think we can do that for $10,041. We have to extend an electrical line to get to a transformer – that’s $2,500, and the monument sign had been taken out of the project to save money, the project price came in so that the sign can go back in, we’re looking to be responsible for $4,396, the conduit to the monument sign, so the net change order is a negative $13,729.
Commissioner Cunningham made a motion to approve the changed order for the Health Department Facility for the deletion of security cameras and access control. Commissioner Steward seconded the motion and Commissioners Cunningham, Steward, Sexton, and Owens voted aye. Motion passed.
CHANGE ORDER FOR HEALTH DEPARTMENT FACILITY FOR ADDING AIR DRYERS TO BE PAID FOR BY THE HEALTH DEPARTMENT
Administrator Ledbetter advised the Board that this is a change order for the Health Department of $2,946.95 for adding air dryers which are going to be paid for by the Health Department.
Commissioner Steward made a motion to approve the change order for the Health Department Facility for adding air dryers. Commissioner Cunningham seconded the motion and Commissioners Steward, Cunningham, Sexton, and Owens voted aye. Motion passed.
CONTRACT WITH MOMON CONSTRUCTION FOR PAVILION
Administrator Ledbetter advised the Board that this is a contract with Momon Construction for the construction of the Pavilion at the Sonoraville Parks and Recreation and the preparation for the site work for the splash pad. In the contract, the time to complete this project is 150 days, so this will not get the project done by Memorial Day, 150 days gets it done by July 4th.
Commissioner Owens made a motion to approve the contract with Momon Construction for the construction of the pavilion at the Sonoraville Parks and Recreation not to exceed $247,986 and approve the Chairman to sign on behalf of the Board. Commissioner Sexton seconded the motion and Commissioners Owens, Sexton, Cunningham, and Steward voted aye. Motion passed.
ADJOURNMENT
Commissioner Sexton made a motion to adjourn the Regular Meeting. Commissioner Steward seconded the motion and all voted aye.
There being no further business, the meeting adjourned at 6:19 p.m.
