2/7/2012 Board of Commissioners Regular Session Minutes

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TheGordonCountyBoard of Commissioners held their Regular Meeting on Tuesday, February 7, 2012, at 9:00 a.m.  in the Conference Room of theAdministrationBuilding. 

Chairman Bailey called the meeting to order.

INVOCATION AND PLEDGE OF ALLEGIANCE
Invocation was led by Rev. John Allen and the pledge of allegiance was led by Chairman Bailey.

WELCOME
Chairman Bailey welcomed everyone to the meeting.

EMPLOYEE  RECOGNITION
Chairman Bailey read the list of employees with anniversary hire dates in February.  Commissioner Long drew the name of Eddie Fair with the Fire Department as employee of the month.

PUBLIC HEARING FOR THE 2012 COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION FOR THE VOLUNTARY ACTION CENTER

  • Commissioner Long made a motion to open the public hearing.  Commissioner Hood seconded the motion and all voted aye.
  • Mr. Dave Ronnigan, with Ronnigan & Associate, grant writer and grant administrator, came before the Board to explain the steps of the grant process, which is to have the first public hearing and to submit an application.  The purpose of this public hearing is to get input from the community of what they think the needs of the community are in order to determine what type of project should be applied for on the application. GordonCountyin the past has been successful in acquiring a CDBG grant and is eligible again this year to apply.   There is information available at this public hearing that the public can pick up and look through, including a list of eligible projects and a flyer on fair housing.  Public comments were called for.  There was no one else to speak.  Mr. Ronnigan advised that this is the first of three public hearings to be held.
  • CountyAdministratorDowling advised that this would be for a $500,000 grant and the County’s only contribution would be $10,000.
  • Commissioner Long made a motion to close the public hearing.  Commissioner Hood seconded the motion and all voted aye.

APPROVAL OF MINUTES
Chairman Bailey asked if there were any additions, omissions, or deletions to the Minutes for the Work Session January 17, 2012 and the Regular Meeting January 17, 2012.  Commissioner Hood made a motion to approve the minutes.  
Commissioner Steward seconded the motion and all voted aye.  Minutes approved.

Administrator’s Report 
Administrator Dowling read the report (copy attached).

Commissioner’s Report 
Chairman Bailey welcomed the visitors from the Adult Leadership Class and the Youth Leadership Class.

COMMENTS FROM THE PUBLIC – GERMANE TO THE AGENDA
None

CONSIDERATION OF OLD BUSINESS
None

CONSIDERATION OF NEW BUSINESS

  • PROPOSAL AWARD FOR MENTAL HEALTH SERVICES IN GORDON COUNTY
    • County Attorney Smith advised the Board that this is for Board consideration of a proposal for mental health services in Gordon County.  RFP’s for mental health services were solicited and received.  Staff has recommended that the mental health services be awarded to Family Intervention Specialists.  This is a request for the Board to authorize the preparation of a contract for services for Gordon County to enter into with Family Intervention Specialists.  Commissioner Long asked that Gordon County give Highland Rivers a time line as to when they should vacate the building.  The Board agreed on  two weeks from the February 26th date that Highland Rivers had given as their last day of offering services in River Street facility.
    • Commissioner Long made a motion to approve the proposal from Family Intervention Specialists for mental health services in Gordon County and asked the County Attorney to prepare a contract.
    • Commissioner Hood seconded the motion and Commissioners Long, Steward, and Hood voted aye.   Motion passed.
  • RE-APPOINTMENT TO DEVELOPMENT AUTHORITY OF GORDON COUNTY FOR BUD OWENS
    • Administrator Dowling advised the Board that this is for re-appointment of Bud Owens to the Development Authority for a four-year term ending March 2016.
    • Commissioner Steward made a motion to approve the re-appointment of Bud Owens to the Development Authority.
    • Commissioner Hood seconded the motion and Commissioners Long, Steward, and Hood voted aye.  Motion passed.
  • GRANT APPLICATION FOR 2013 RURAL PUBLIC TRANSPORTATION SECTION 5311 VAN PROGRAM
    • Administrator Dowling advised the Board that this is the annual grant application for the Rural Public Transportation Section 5311 Van Program.   This is the grant application that the County applies for each year to continue the three-bus transportation program, this year the County is receiving from Department of Transportation, three new buses.  Board should authorize the Chairman to sign the resolution to submit a grant application.
    • Commissioner Long made a motion to approve submitting a 2012 grant application and allow the Chairman to sign the resolution.
    • Commissioner Hood seconded the motion and Commissioners Long, Steward, and Hood voted aye.  Motion passed.
  • CONSIDERATION OF APPROVING USE OF DESIGNATED COUNTY ROAD RIGHT-OF-WAY FOR BICYCLE TIME TRIALS EVENT
    • County Attorney Smith advised the Board that this item is for Board consideration of approving use of designated County road right-of-way for a bicycle time trial event.  The event organizers have supplied a copy of the route of the races.  Staff recommends approval conditioned upon the three recommendations that are included.  The event sponsors have indicated that they can meet those recommendations.
    • Commissioner Long made a motion to approve the use of designated County right-of-way for bicycle time trials, to include the three recommendations.
    • Commissioner Hood seconded the motion and Commissioners Long, Hood, and Steward voted aye.  Motion passed.
  • LOCATION AGREEMENT WITH GREAT DIVIDE PICTURES FOR USE OF RESACA BATTLEFIELD/CHITWOOD FARM FOR FILMING
    • County Attorney Smith advised the Board that this is for Board consideration of a Location Agreement with Great Divide Pictures for use of the Resaca Battlefield/Chitwood Farm for filming a video “The Battle of Kennesaw Mountain”.  The video is being produced for the Kennesaw Mountain Battlefield.
    • Commissioner Long made a motion to approve the Location Agreement with Great Divide Pictures.
    • Commissioner Steward seconded the motion and Commissioners Long, Steward, and Hood voted aye.  Motion passed.
  • BUDGET AMENDMENT #5 FOR PROBATE COURT TO HIRE A PART-TIME SOLICITOR AND A PUBLIC DEFENDER
    • Administrator Dowling advised the Board that this is budget amendment #5 for the Probate Court to hire a part-time solicitor and a part-time public defender.  This would be a budget amendment for the rest of this fiscal year of $8,500.  Next year’s budget would be a total of $20,000 for the whole year.
    • Commissioner Steward made a motion to approve budget amendment #5 for the Probate Court.
    • Commissioner Hood seconded the motion and Commissioners Steward, Hood, and Long voted aye.  Motion passed.
  • BUDGET AMENDMENT #6 TO ESTABLISH THE SPLOST 2012 FUND, BUDGET THE NEW SPLOST REVENUE AND EXPENDITURES, ESTABLISH  SPLOST 2012 LOCAL BANK ACCOUNTS AND GEORGIA FUND I INVESTMENT ACCOUNT
    • Administrator Dowling advised the Board that this is budget amendment #6 to establish a SPLOST 2012 fund, budget the new SPLOST revenue and expenditures, establish  SPLOST 2012 local bank accounts and Georgia Fund I investment account of $1, 360,000.
    • Commissioner Long made a motion approve budget amendment #6 to establish SPLOST funds accounts. 
    • Commissioner Hood seconded the motion and Commissioners Long, Hood, and Steward voted aye.  Motion passed.
  • CONTRACT WITH WILLIAMS COMMUNICATION, INC. FOR COUNTYWIDE COMMUNICATION SYSTEM AND BUDGET AMENDMENT #7
    • Administrator Dowling advised the Board that this is for approval of a Contract to install a countywide communication system.  Specifically to approve the contract with Williams Communication for $2,385,846 to install a VHS simulcast communication system and approve a budget amendment for $850,000 from the Solid Waste Enterprise fund on a temporary basis to use as advance money to be paid back when the SPLOST money is received.
    • Commissioner Hood made a motion to approve the Contract and budget amendment.
    • Commissioner Long seconded the motion and Commissioners Long, Hood, and Steward voted aye.  Motion passed.

 COMMENTS FROM THE PUBLIC – GENERAL
None

ADJOURNMENT
Commissioner Hood made a motion to adjourn the meeting.  Commissioner Long seconded the motion and all voted aye.  There being no further business, the meeting was adjourned at 10:20 a.m.

Author: County Clerk

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