2/9/2013 BOC Special Meeting Minutes

FEBRUARY 9, 2013

The Gordon County Board of Commissioners held a Special Meeting at their retreat on February 9, 2013 at 9:00 a.m. at the Amicalola Park Conference Center.

Chairman Hood called the meeting to order.

Mr. Dave Wills, Moderator from ACCG, opened the meeting by advising the Board of the “roll of the Board”, which is primarily – setting policy. Dave advised that the Board should not worry too much about the day-to-day stuff, that’s your County Administrator’s responsibility. Your most important policy that you produce is your budget. It is a policy document, you put money where your priorities are and establish a level of service that you want to provide to your citizens.

The Moderator talked about the roll of the County Administrator.

The Moderator asked the County Clerk and the County Attorney to talk about their roll with the County.
The County Clerk gave a synopsis of the duties she is responsible for.
The County Attorney gave a synopsis of the duties she is responsible for. The County Attorney talked about the open meetings and open records laws. The County Attorney suggested that the County Clerk be appointed as the Open Records Officer. There was a consensus of the Board to have that added to the Agenda for the next Regular Meeting.

The County Administrator talked about the Budget and the budget calendar coming up starting in March. The upcoming budget expense issues of concern were discussed, such as health insurance costs, budget amendments, salary increases, funding operations of the Resaca Battlefield State Park, and storm costs.

The Board looked at the 5 year plan and the scheduled SPLOST projects, in particular the renovation of the courthouse. Plans were discussed to use the SPLOST money set aside for the courthouse and annex renovations to build courtrooms on to the annex building and do renovations to the courthouse and use it for the other departments currently in the courthouse.

The Board discussed items they want to consider accomplishing other than the 5 year plan, such as being involved in the choice of new Chamber personnel, exchanging the 911 building by looking into swapping the old GPS building for the 911 building, hotel motel tax, and annexing islands of the county into the city.

Commissioner Steward made a motion to adjourn the meeting. Commissioner Cunningham seconded and all voted aye.

There being no further business, the meeting adjourned at 3:00 p.m.

Author: County Clerk

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