5/6/2014 BOC Work Session Minutes

MAY 6, 2014

The Gordon County Board of Commissioners held a Work Session Tuesday, May 6, 2014 at 5:00 p.m. in the conference room of the Administration Building.

Chairman Hood called the meeting to order.

The Board discussed each item on the agenda and deleted one item from the agenda for a Special Presentation to two Gordon Central Leaders and Achievers students. This item will be presented at the next meeting of the Board on May 22, 2014.

Mr. Barry Hice, Public Works Director, spoke to the Board regarding citizens’ concerns with flooding problems on Covington Bridge Road. Mr. Hice introduced Mr. Mark Shamblin with Civil South. Mr. Shamblin presented a model of the area to help explain the problem of flooding. He explained his approach to help figure out the solution to the problem; by creating a model, and using the GIS information we have, that will allow for consideration for raising the road in increments, and will determine where the balance point is that would not flood the neighbors, but would help alleviate the flooding of the road.

There was a consensus of the Board to direct Mr. Hice to get with Mr. Shamblin and proceed with determining the next steps to figure out what will help to alleviate the problem.

Mr. Brian McClellan, IT Director, spoke to the Board regarding planning for a future flyover of the county for aerial photography and to partner with other counties in the region to help bring down the cost of an updated flyover and higher detailed maps. The County needs to get on a set pattern of about every five years of having an updated flyover performed. Mr. McClellan introduced Mr. Randy Myers with Sewell Company, the company that will perform the flyover. Mr. Myers made his presentation to the Board stating his company’s goal is to organize a group of counties into a single large imaging project to improve the economies of each county and significantly reducing the individual price to each county. His company will, around July, ask the county to sign a letter of intent, confirming – are you going to participate or not. They will not need a contract signed until November of 2014.

Administrator King advised the Board that the IT Department and GIS have funding for a flyover in their budget request for next fiscal year 2014/2015.

Administrator King asked to bring up several items to the Board that are not on the agenda. He announced that Finance Director, Al Leonard, has received a certificate of achievement for excellence in financial reporting from the Government Finance Office Association. This will be on the Board’s next Agenda May 22nd. Also, the E-9-1-1 Director, Debbie Vance, is currently serving as the Vice President of the Public Service Communications Officer Association and normally the VP, serves as the President the next year. Gordon County has been asked to endorse her to provide that service to the Association. This will necessitate a letter from the Administrator to them endorsing her.

The next item Administrator King brought up was a change in the dates for the two Board meetings in June. Due to the budget preparation and to be sure there is adequate time for the Board to review the recommended budget, we are proposing a change in the June meeting dates June 3 to June 10 and June 17 to June 24. There was a consensus of the Board to allow these meeting date changes.

Final item the Administrator brought up was a request for allowing him to participate in the local Rotary Club, funding for dues are in the current budget for this. There was a consensus of the Board members allowing his participation in the Rotary Club. The Administrator also submitted a written form request to the Board for this last item and asked the Board to approve this format for future requests that he might make to the Board in order for him to be able to convey requests and capture decisions by the Board for future reference. Board members expressed their approval of this format for use by the Administrator in conveying future requests.

Commissioner Cunningham made a motion to close the work session. Commissioner Sexton seconded the motion and all voted aye. There being no further business the meeting adjourned at 5:40 p.m.

Author: County Clerk

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