6/18/2013 BOC Regular Session Minutes
GORDON COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING MINUTES
JUNE 18, 2013
The Gordon County Board of Commissioners held their Regular Meeting on Tuesday, June 18, 2013 at 6:00 p.m. in the Conference Room of the Administration Building.
Chairman Hood called the meeting to order.
APPROVAL OF MINUTES
Chairman Hood asked if there were any additions, omissions, or deletions to the Minutes for the Work Session June 4, 2013, and the Regular Meeting June 4, 2013. Commissioner Cunningham made a motion to approve the minutes. Commissioner Gazaway seconded the motion and all voted aye. Minutes approved.
ADMINISTRATOR’S REPORT
Administrator Dowling read the report (copy attached).
COMMISSIONERS’ REPORT
Commissioner Gazaway reported that he had attended an ACCG training course in property appraisal, an LAPC meeting and a Commission on Government Affairs meeting.
Commissioner Sexton reported that he had attended an ACCG training course in property appraisal that was very informative.
Commissioner Cunningham reported that he had attended two ACCG training courses, one course in human resources and one course in ethics.
Commissioner Steward reported that he had met with some animal shelter volunteers and heard some of their concerns about the animal shelter.
Chairman Hood invited everyone to the Ft. Wayne dedication and ribbon cutting.
COMMENTS FROM THE PUBLIC – GERMANE TO THE AGENDA
None
CONSIDERATION OF UNFINISHED BUSINESS
None
CONSIDERATION OF NEW BUSINESS
ADOPTION OF THE FISCAL YEAR 2013/2014 ANNUAL BUDGET
County Administrator Dowling advised that this is the adoption of the fiscal year 2013/2014 annual budget by the Board. There were seven changes made to the original proposed budget and those seven items have been added to the budget (see attached). The budget amount totals $47,670,909 as it exists now. The Board wants to make three additional changes; $3,000 to Harris Arts Council, $3,400 to the Animal Shelter, and $17,100 to come from the SPLOST 2012 fund for the Animal Shelter.
Commissioner Steward made a motion to approve the budget of $47,670,909, plus the additional $3,000 for Harris Arts Council, $3,400 for the Animal Shelter and $17,100 to come from SPLOST 2012 for the Animal Shelter. Commissioner Cunningham seconded the motion and Commissioners Cunningham, Steward, Gazaway, and Sexton voted aye. Motion passed.
APPROVAL OF THE FISCAL YEAR 2013/2014 ROAD IMPROVEMENT PROGRAM
County Administrator Dowling advised that this is for Board approval of the fiscal year 2013/2014 road improvement program. This is the list of actual roads to be paved or repaved (see attached).
Commissioner Cunningham made a motion to approve the road improvement program. Commissioner Gazaway seconded the motion and Commissioners Cunningham, Sexton, Steward, and Gazaway voted aye. Motion passed.
BUDGET AMENDMENT FOR EMPLOYEE HEALTH INSURANCE EXPENSES
County Administrator Dowling advised that this is a budget amendment for employee health insurance expenses. This is to fund the health insurance for employees until the end of the fiscal year. The amendment is for $331,397.
Commissioner Cunningham made a motion to approve the budget amendment for employee health insurance expenses. Commissioner Steward seconded the motion and Commissioners Cunningham, Steward, Sexton, and Gazaway voted aye. Motion passed
CONTRACT FOR 2013/2014 PUBLIC DEFENDERS OFFICE
County Attorney Smith advised that this for approval of the contract for 2013/2014 Public Defenders Office. Gordon County is mandated by State law to participate in this program by the statewide Public Defenders Act which all counties are required to participate in.
Commissioner Gazaway made a motion to approve the contract for the Public Defenders Office. Commissioner Cunningham seconded the motion and Commissioners Gazaway, Cunningham, Sexton, and Steward voted aye. Motion passed.
APPOINTMENT TO THE HISTORIC PRESERVATION COMMISSION FOR JEFF HENDERSON FOR A THREE-YEAR TERM ENDING JUNE 7, 2016 – COMMISSIONER STEWARD’S APPOINTMENT
County Attorney Smith advised that this is for the appointment of Jeff Henderson for a three-year term to the Historic Preservation Commission; this is Commissioner Steward’s appointment.
Commissioner Sexton made a motion to approve the appointment of Jeff Henderson to the Historic Preservation Commission. Commissioner Cunningham seconded the motion and Commissioners Sexton, Cunningham, Steward, and Gazaway voted aye. Motion passed.
APPOINTMENT TO THE PLANNING COMMISSION FOR JERRY LOVELACE FOR AN UNEXPIRED FOUR-YEAR TERM ENDING DECEMBER 31, 2016 – COMMISSIONER CUNNINGHAM’S APPOINTMENT
County Attorney Smith advised that this is the appointment of Jerry Lovelace for an unexpired four-year term to the Planning Commission; this is Commissioner Cunningham’s appointment.
Commissioner Steward made a motion to appointment Jerry Lovelace to the Planning Commission. Commissioner Gazaway seconded the motion and Commissioners Steward, Cunningham, Gazaway, and Sexton voted aye. Motion passed.
DECLARATION OF SURPLUS PROPERTY OF A 2005 INFINITI COUPE G35 FOR THE SHERIFFS DEPARTMENT
County Attorney Smith advised that this is a declaration of surplus property of a 2005 Infinity Coupe G35 for the Sheriff’s Department.
Commissioner Cunningham made a motion to approve the declaration of surplus property for the Sheriff’s Department for a 2005 Infinity Coupe. Commissioner Sexton seconded the motion and Commissioners Cunningham, Sexton, Steward, and Gazaway voted aye. Motion passed.
BID AWARD FOR IMPROVEMENTS TO THE VOLUNTARY ACTION CENTER CDBG PROJECT
Administrator Dowling advised the Board that this is a bid award for improvements to the Voluntary Action Center facility under the CDBG project. All bids came in over the budgeted amount of $436,500 allocated for this project. Staff dealt with the low bidder, Ace Construction, and through a lot of deducts got the bid down so the project would be within budget. The recommendation is to award the bid to Ace Construction for a contract amount of $436,500 which includes a contingency of $15,500.
Commissioner Gazaway made a motion to award the bid to Ace Construction. Commissioner Sexton seconded the motion and Commissioners Gazaway, Sexton, Steward, and Cunningham voted aye. Motion passed.
AUTHORIZATION FOR THE JUVENILE COURT TO SUBMIT A GRANT APPLICATION FOR $50,000 FROM THE GOVERNOR’S OFFICE FOR A PROGRAM FOR ALTERNATIVES TO DETAINING JUVENILES
County Attorney Smith advised the Board that this is for Board approval authorizing the submittal of a grant application at the request of Judge Lane Bearden for the Juvenile Court for the ADJUST program. The grant application is in the amount of $50,000.
Commissioner Cunningham made a motion to authorize the Juvenile Court judge to submit an application to the Governor’s Office for a $50,000 grant. Commissioner Gazaway seconded the motion and Commissioners Cunningham, Gazaway, Sexton, and Steward voted aye. Motion passed
ADJOURNMENT
Commissioner Cunningham made a motion to adjourn the meeting. Commissioner Steward seconded the motion and all voted aye. There being no further business, the meeting was adjourned at 6:50 p.m.
