6/18/2019 BOC Regular Session Minutes
GORDON COUNTY BOARD OF COMMISSIONERS
REGULAR SESSION MINUTES
JUNE 18, 2019
The Gordon County Board of Commissioners held their Regular Meeting on June 18, 2019 beginning at 6:00 p.m. in the conference room of the Administration Building.
MEMBERS PRESENT
CHAD STEWARD, VICE CHAIRMAN
NORRIS SEXTON, COMMISSIONER
M. L. BUD OWENS, COMMISSIONER
KEVIN CUNNINGHAM, COMMISSIONER
OTHERS PRESENT
JIM LEDBETTER, COUNTY ADMINISTRATOR
ANNETTE BERRY, COUNTY CLERK
MEDIA
APPROXIMATELY 8 GUESTS
Vice Chairman Steward called the meeting to order.
APPROVAL OF MINUTES
Vice Chairman Steward asked if there are any additions, omissions, or deletions to the Minutes for the Work Session June 4, 2019, and the Regular Meeting June 4, 2019. Commissioner Sexton made a motion to approve the Minutes. Commissioner Cunningham seconded the motion and Commissioners Owens, Sexton, and Cunningham voted aye. Motion passed.
ADMINISTRATOR’S REPORT
Administrator read the Report (copy attached).
COMMISSIONERS’ REPORT
Commissioner Owens reported that he attended a public hearing at DCH along with representatives from ACCG regarding some funding which could benefit our local hospital and EMS agency.
PUBLIC HEARING FOR ZONING
Commissioner Cunningham made a motion to open the public hearing for zoning. Commissioner Sexton seconded the motion and all voted aye.
APPLICATION #Z19-06 RUSSELL OWEN’S REQUEST TO REZONE FROM A-1 TO R-1
Administrator Ledbetter read application #Z19-06 Russell Owen’s request to rezone from A-1 to R-1. Mr. Owen is subdividing 0.67 acres from a 35 acre tract to build a house for his daughter. This comes to the Board of Commissioners from the Planning Commission with their recommendations for approval. No one signed to speak for or against the rezoning.
Commissioner Cunningham made a motion to approve the rezoning application. Commissioner Sexton seconded the motion and Commissioners Cunningham, Sexton, and Owens voted aye. Motion passed.
Commissioner Owens made a motion to close the public hearing for zoning. Commissioner Cunningham seconded the motion and all voted aye.
CONSIDERATION OF UNFINISHED BUSINESS
None
CONSIDERATION OF NEW BUSINESS
BID AWARD FOR PAVING MATERIALS
Administrator Ledbetter advised the Board that this is a bid award for paving materials for the Public Works Department. Gordon County advertised and solicited bids for paving materials. After reviewing the responsive bids, staff recommends awarding the bids to Vulcan Signs for signs, Cherokee Culvert for culverts, Vulcan Materials for stone, and Parker Traffic Markings for pavement marking.
Commissioner Sexton made a motion to approve the bid awards for paving materials as recommended. Commissioner Owens seconded the motion and Commissioners Owens, Sexton, and Cunningham voted aye. Motion passed.
AMENDMENT TO THE UNIFIED LAND DEVELOPMENT CODE FOR SECTION 10.00.07 NOTICE REQUIREMENTS AND SECTION 5.02.01 METAL STRUCTURES – FIRST READING
Vice Chairman Steward advised that this is the first reading for amendment to the Unified Land Development Code for Section 10.00.07 Notice Requirements and Section 5.02.01 Metal Structures. The amendments will be presented for second reading and for Board consideration at the July 9, 2019 meeting.
ACCG-INTERLOCAL RISK MANAGEMENT RENEWAL FOR LIABILITY COVERAGE
Administrator Ledbetter advised that this is renewal of the County’s liability coverage through the ACCG Interlocal Risk Management. Costs have gone up; the renewal quote for this year to maintain coverage at the same level is $368,440. That rate includes the county being at lower deductible limits. If we raised our deductible, the price would go down.
Commissioner Owens made a motion to approve the renewal insurance for liability coverage. Commissioner Sexton seconded the motion and Commissioners Owens, Sexton, Steward, and Cunningham voted aye. Motion passed.
RENEWAL OF AMBULANCE SERVICE CONTRACT WITH ADVENT HEALTH TO THIRD AMENDMENT
Administrator Ledbetter advised that this is renewal of the ambulance service contract with Advent Health. In the contract, the County has to renew every year and the Board has to approve the acceptance of the contract for renewal.
Commissioner Owens made a motion to approve the renewal of the ambulance service contract with Advent Health. Commissioner Cunningham seconded the motion and Commissioners Sexton, Owens, and Cunningham voted aye. Motion passed.
CONTRACT RENEWAL FOR SEAMLESSDOC
Administrator Ledbetter advised that this is a contract renewal for SeamlessDoc. SeamlessDoc have agreed to take out certain objectionable terms. SeamlessDoc helps us to run our website and on-line digital documentation as we work to go paperless.
Commissioner Sexton made a motion to approve the renewal of the SeamlessDoc Contract. Commissioner Cunningham seconded the motion and Commissioners Cunningham, Owens, and Sexton voted aye. Motion passed.
INDIGENT DEFENSE SERVICES AGREEMENT FOR FY 2019/2020
Administrator Ledbetter advised that this is the annual renewal of our indigent defense services agreement. We have a responsibility under state law to fund a portion of indigent defense.
Commissioner Cunningham made a motion to approve the Indigent Defense Services Agreement for 2019/2020. Commissioner Owens seconded the motion and Commissioners Cunningham, Owens, and Sexton voted aye. Motion passed.
AUTHORIZATION TO USE EXCESS FUND OF $8,738.62 FROM ANIMAL CONTROL TO CONTRACT WITH VETERINARIANS FOR SPAY AND NEUTER SERVICES TO CONTINUE REDUCED-FEE ADOPTIONS
Administrator Ledbetter explained that this is for Board authorization to use excess funds of $8,738.62 from Animal Control to contract with veterinarians for spay and neuter services to continue reduced-fee adoptions. Some of the animal rescue groups have gotten together and donated $1,000 which funded 16 reduced-fee adoptions. The Finance Director has identified that we have $8,738.62 as a result of savings on the animal control facility, and wise use of the insurance proceeds from the fire. We need to spend those funds this fiscal year or it gets lost to the general fund from Animal Control’s budget. Approval to prepay on some spay/neuter fees with those funds will allow us to fund reduced-fee adoptions. This would help the County by saving on feeding and also reduces use of the space, by allowing for about 100 reduced-fee animal adoptions.
Commissioner Cunningham made a motion to authorize use of excess funds for funding reduced-fee animal adoptions at Animal Control. Commissioner Owens seconded the motion and Commissioners Sexton, Owens, and Cunningham voted aye. Motion passed.
RESOLUTION FOR ADOPTION OF 2019-2020 BUDGET
Administrator Ledbetter advised that this is the resolution for the adoption of the 2019-2020 budget.
Commissioner Sexton made a motion to approve the Resolution for adoption of the 2019-2020 budget. Commissioner Cunningham seconded the motion and Commissioners Owens, Cunningham, and Sexton voted aye. Motion passed.
ADJOURNMENT
Commissioner Cunningham made a motion to adjourn the Regular Meeting. Commissioner Sexton seconded the motion and all voted aye.
There being no further business, the meeting was adjourned at 6:15 p.m.
