7/5/2016 BOC Work Session Minutes

JULY 5, 2016

The Gordon County Board of Commissioners held a Work Session Tuesday, July 5, 2016 at 5:30 p.m. in the conference room of the Administration Building

Chairman Hood called the meeting to order.

The Board discussed each item on the agenda for the Regular Meeting and made no changes or additions. County Attorney Ledbetter explained the item for that Agreement with the State Properties Commission for rental of the old State Patrol building on Lovers Lane. Administrator King explained the item for the Proposal to Procure a Computer Aided Dispatch system for E-911. The funding is in our current budget and this proposal comes in under budget. The current system needs upgrade and the lease expires in November and this product needs to be replaced, the new products are much better. Attorney Ledbetter and Administrator King commented on the item for the Agreement with Momon Construction to renovate the Gordon County Government Plaza building. This is an $870,000 agreement which includes $54,200 as a contingency. The recommendation for the replacement of the roof was to repair the roof and plan to replace it in about two years. After discussion with the Board, there was a consensus to go ahead and plan to replace the roof now during renovation. The Administrator and Purchasing Director advised that the roof could be covered in the $870,000 amount, due to the recommendation that the complicated control system for the HVAC system be cut from the list, therefore saving about $50,000 and considering that the renovation plan for the project will come in under budget.

Mr. Don Holley, Director of Parks and Recreation, came before the Board to give an update for recreation activities and the opening of the Resaca Battlefield Park. Director Holly also advised that the Green Belt trails system Master Plan grant has been approved by the Appalachian Regional Commission. We will go forward with the paperwork and at some point come back to the Board requesting a budget amendment to pay for that trail system plan which will be paid for by the grant and with a modest county matching fund.

County Attorney Ledbetter discussed the ordinance amendments that he is recommending the Board consider approving concerning backyard chickens, grass and weeds, shooting ranges and soil and erosion. The Board agreed as follows: on the grass and weed ordinance, the 12” grass height restriction in only residential districts. On the backyard chickens ordinance, allow on two acres with maximum 24 chickens, enclosures must be covered, and backyard chicken growing must be registered. On shooting range ordinance, restriction of a 40 decibel range audible at any area outside the shooting range; the soil and erosion is a state mandated ordinance that the county must comply with.

Commissioner Sexton made a motion to close the Work Session. Commissioner Gazaway seconded the motion and all voted aye.

There being no further business the Work Session adjourned at 6:05 p.m.

Author: County Clerk

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