7/7/2015 BOC Work Session Minutes

JULY 7, 2015

The Gordon County Board of Commissioners held a Work Session Tuesday, July 7, 2015 at 5:30 p.m. in the main courtroom of the Gordon County Courthouse.

Chairman Hood called the meeting to order.

The Board discussed each item on the agenda for the Regular Meeting and made no changes; one item was added to the agenda later in the meeting for appointments to the Library Board for two positions, one for a re-appointment and the other for appointment to an unfilled position.  Following discussion regarding the vacant position on the Library Board and the request from that board to name Jim Gentry to the vacant position, this item was added to the Agenda for the Regular Meeting.

County Administrator advised that right now the Animal Control Department has a $20 euthanasia fee charged when a citizen brings in an animal to be put down. Other counties charge a service fee for all animals that are brought in, we would like to change the euthanasia fee to a service fee which would allow the Department to charge that fee equally to everyone who brings in an animal. Also there was a concern for citizens who might not be able to afford the fee. County Attorney Ledbetter explained the Affidavit for Indigent Status form for the Animal Control Department for use when citizens could not afford the fee.

The Board discussed the automatic aid agreement with Bartow County. Fire Chief Ralston advised that he and the previous Fire Chief have worked with Bartow County to develop an automatic aid agreement with them to bring aid to the southern part of our county where now we don’t have fire service. This is the agreement that was signed by Bartow and now Gordon is being requested to sign the agreement.

County Attorney Ledbetter advised the Board the contract with the Public Defender’s Office for indigent defense services is an annual contract and there was one change that we recommended be deleted in which the Public Defender Office would be able to roll over any funds left over at the end of the budget year, instead of being returned to the general fund. This would be contrary to the County’s financial policies; this was deleted and is now ready for Board consideration for approval.

County Administrator advised that Gordon County was able to make the mental health building available for a mental health provider to use. A committee which included Commissioner Sexton has worked through a lot of proposals tat were submitted to supply mental health service to Gordon County. The recommendation was to develop a contract with Fellowship Health Resources. Attorney Ledbetter advised that a draft contract was worked on with Fellowship Health and this contract is now being submitted to the Board for consideration of approval.

County Administrator advised that Gordon County has worked with Killian Clark to evaluate the bids received on the George Chambers Resource Center. All the bids were well over what the budget allows. The lowest bidder was more than 10% over. The bottom line is that we don’t have the funding available to execute any of the proposals for a contract. We are requesting that the Board allow us to work with Killian Clark, the architect and the people at George Chambers and rebid the proposal for renovation of the facility. There was a consensus of the Board to allow the project to be scaled back and to rebid the project.

Commissioner Gazaway made a motion to go into Executive Session for personnel. Commissioner

Cunningham seconded the motion and Commissioners Gazaway, Cunningham, Sexton, and Steward voted aye. Executive Session began at 5:50 p.m.

Commissioner Gazaway made a motion to close the Executive Session. Commissioners Gazaway, Cunningham, Sexton, and Steward voted aye. Executive Session adjourned at 6:15 p.m.

Commissioner Gazaway made a motion to close the Work Session. Commissioner Sexton seconded the motion and all voted aye. There being no further business the Work Session adjourned at 6:15 p.m.

Author: County Clerk

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