8/3/2021 BOC Regular Session Minutes
GORDON COUNTY BOARD OF COMMISSIONERS
REGULAR SESSION MINUTES
AUGUST 3, 2021
The Gordon County Board of Commissioners held their Regular Meeting on August 3, 2021, beginning at 6:00 p.m. in the conference room of the Administration Building.
CHAD STEWARD, VICE CHAIRMAN
M. L. BUD OWENS, COMMISSIONER
BRUCE POTTS, COMMISSIONER
KEVIN CUNNINGHAM, COMMISSIONER
JIM LEDBETTER, COUNTY ADMINISTRATOR
ANNETTE BERRY, COUNTY CLERK
APPROXIMATELY 8 GUESTS
Vice Chairman Steward called the meeting to order.
EMPLOYEE RECOGNITION FOR MONTH OF AUGUST
Vice Chairman Steward read the list of employees with anniversary hire dates in August. Commissioner Cunningham drew the name of Scott Hobbs with the Public Works Department as Employee for the Month of August.
APPROVAL OF MINUTES
Vice Chairman Steward asked if there are any additions, omissions, or deletions to the Minutes for the Work Session and Regular Meeting of July 20, 2021. Commissioner Potts made a motion to approve the Minutes. Commissioner Cunningham seconded the motion and Commissioners Owens, Potts, and Cunningham voted aye. Motion passed.
Administrator Ledbetter read the Administrator’s report. (copy attached).
Commissioner Owens commented that he attended the Georgia Workforce Development team program and the Region One M S Council, met at the Chamber with public service agencies and others to plan the Patriots Day Parade, also attended a Strategic Planning Meeting and met with a Chatooga County commissioner, he also welcomed Wendy Saylors to the Emergency Management Department to work with Director Courtney Taylor. Commissioner Potts advised that he attended the Rotary Club meeting and met with Rep. Matt Barton, attended an ACCG class for Federal and State Relationships, attended CERT training, attended the Chamber State of the Industry Summit, attended the CAFO meeting at the Masonic Lodge, he also reported on Buildings and Grounds Department, Fleet Management and Public Works Departments, and spoke with DOT about Hunts Gin and Redbud Road. Commissioner Steward reported that he met with the Finance Committee, and he toured the Momon Construction work sites.
CONSIDERATION OF UNFINISHED BUSINESS
CONSIDERATION OF NEW BUSINESS
MANAGECAST CLOUD BACKUP PROPOSAL FOR INFORMATION TECHNOLOGY SERVERS
Administrator Ledbetter advised that this is the Managecast Cloud Backup proposal for information technology services. This is the onsite and offsite backup to protect our information from disaster, hack, and ransom ware. This is a three-year contract for $2,270 per month.
Commissioner Cunningham made a motion to approve the Managecast proposal. Commissioner Owens seconded the motion and Commissioners Cunningham, Potts, and Owens voted aye. Motion passed.
AGREEMENT WITH PICTOMETRY INTERNATIONAL CORPORATION FOR GORDON COUNTY FLYOVER
Administrator Ledbetter advised this is an agreement with Pictometry International Corporation for our flyover. This is actually purchasing two flyovers, one this winter and then one in five years, we will have prepaid for our second flyover. These are extremely important for our GIS and the cost for the two flyovers is $73,501 each.
Commissioner Potts made a motion to approve the agreement with Pictometry. Commissioner Owens seconded the motion and Commissioners Potts, Cunningham, and Owens voted aye. Motion passed.
MASTER LEASE AGREEMENT WITH VERISTOR CAPITAL FOR HP SERVERS & STORAGE
Administrator Ledbetter advised that this is the Master Lease agreement with Veristor Capital for HP servers and storage. This is for our onsite hardware; it’s connected to the Managecast Cloud backup. We are replacing a bunch of old Dell servers; HP is having a better product. This is a lease to purchase, leasing for five years with an annual payment of $50, 563, and the purchase is $1 dollar at the end of the lease.
Commissioner Potts made a motion to approve the Lease agreement with Veristor Capital. Commissioner Owens seconded the motion and Commissioners Potts, Owens, and Cunningham voted aye. Motion passed.
AGREEMENT WITH R. M. DOBBS & COMPANY FOR AUDIT SERVICES FOR THE YEAR ENDED 6/30/2021
Administrator Ledbetter advised that this is for our annual audit contract with R. M. Dobbs for this fiscal year. There has been an increase in price of $11,000 because of the amount of money we are receiving from the Federal Government on Covid and ARPA funds.
Commissioner Cunningham made a motion to approve the Agreement with R. M. Dobbs for audit services. Commissioner Owens seconded the motion and Commissioners Potts, Owens, and Cunningham voted aye. Motion passed.
DECLARATION OF SURPLUS PROPERTY FROM THE IT DEPARTMENT
Administrator Ledbetter advised the Board that this is a list of surplus property from the IT Department for worn out IT Department equipment.
Commissioner Potts made a motion to approve the declaration of surplus property from the IT Department. Commissioner Cunningham seconded the motion and Commissioners Potts, Cunningham, and Owens voted aye. Motion passed.
Commissioner Cunningham made a motion to adjourn the Regular Meeting. Commissioner Potts seconded the motion and all voted aye.
There being no further business, the meeting adjourned at 6:30 p.m.