8/7/2018 BOC Regular Session Minutes
GORDON COUNTY BOARD OF COMMISSIONERS
REGULAR SESSION MINUTES
AUGUST 7, 2018
The Gordon County Board of Commissioners held their Regular Meeting on August 7, 2018 beginning at 6:00 p.m. in the conference room of the Administration Building.
MEMBERS PRESENT
BECKY HOOD, CHAIRMAN
CHAD STEWARD, VICE CHAIRMAN
NORRIS SEXTON, COMMISSIONER
KEVIN CUNNINGHAM, COMMISSIONER
OTHERS PRESENT
JIM LEDBETTER, CTY. ADMINISTRATOR
ANNETTE BERRY, COUNTY CLERK
MEDIA
8 GUESTS
Chairman Hood called the meeting to order.
SPECIAL RECOGNITION
Commissioner Cunningham introduced Ms. Savannah Stanley named Georgia’s Distinguished Young Woman. Ms. Savannah spoke to the Board and explained how she was chosen for that distinction. She also spoke about what her plans for the future are and answered some questions posed to her.
EMPLOYEE RECOGNITION
Commissioner Steward read the list of Employees with Anniversary Hire Dates in August. Commissioner Cunningham drew the name of Donnie Stover with the Road Department as Employee of the Month.
APPROVAL OF MINUTES
Chairman Hood asked if there are any additions, omissions, or deletions to the Minutes for the Work Session July 17, 2018, and the Regular Meeting July 17, 2018. Commissioner Sexton made a motion to approve the minutes. Commissioner Cunningham seconded the motion and Commissioners Cunningham, Sexton, and Steward voted aye. Motion approved.
ADMINISTRATOR’S REPORT
Administrator Ledbetter read the report in the Work Session.
Along with the Administrator’s update on the building project, Keith King showed the Board a short video of the progress that has been made on the new Gordon County Animal Control facility.
COMMISSIONERS’ REPORT
Commissioner Steward advised that he had attended the College and Career Academy Board of Directors meeting and the Chamber State of Industry Event. Commission Cunningham commented that he visited the new Animal Control facility several times and attended the 4-H Awards Ceremony. Chairman Hood attended the Chamber State of the Industry Event.
CONSIDERATION OF UNFINISHED BUSINESS
None
CONSIDERATION OF NEW BUSINESS
DECLARATION OF SURPLUS PROPERTY FOR FIRE DEPARTMENT FOR EXPIRED EQUIPMENT TO BE DONATED TO BOY SCOUTS FIRE EXPLORER PROGRAM OR TO A NEIGHBORING FIRE DEPARTMENT
Administrator Ledbetter advised this is a declaration of surplus property for the Fire Department . This is expired equipment that is no longer able to be used for fire safety. So what equipment is able to be donated, is in the public interest to donate that to the Boy Scouts Fire Explorer Program or to a neighboring fire department.
Commissioner Cunningham made a motion to approve the declaration of surplus property for fire department expired equipment and to donate it. Commissioner Steward seconded the motion and Commissioner Steward, Cunningham, and Sexton voted aye. Motion passed.
CONSULTING SERVICE AGREEMENT WITH TAYLOR ENGLISH DECISIONS, LLC FOR ECONOMIC DEVELOPMENT
Administrator Ledbetter advised that this is a two stage consulting contract with Taylor English Decisions for an economic development plan and for implementation of that plan.
Commissioner Cunningham made a motion to approve the agreement with Taylor English. Commissioner Steward seconded the motion and Commissioners Cunningham, Steward, and Sexton voted aye. Motion passed.
BUDGET AMENDMENTS FOR PAVING EQUIPMENT, DEPUTY CORONER EXPENSE, ECONOMIC DEVELOPMENT CONSULTING, AND OUTSIDE LEGAL FEES
Administrator Ledbetter advised the Board that this is a budget amendment for paving equipment for a new roller for the Public Works Department, for additional Deputy Coroner expense, for economic development for consulting, and outside legal fees in conjunction with our Service Delivery Strategy negotiations. The paving is coming out of the 2012 SPLOST. The consulting fees are subject to the contract of $15,000 for the plan plus two months of implementation for $10,000 for a minimum charge of $25,000. The outside legal fees are due only if incurred.
Commissioner Cunningham made a motion to approve the budget amendments. Commissioner Steward seconded the motion and Commissioner Cunningham, Steward, and Sexton voted aye. Motion passed.
NOTICE OF INTENT TO ABANDON A PORTION OF PEARL JOHNSON ROAD
Administrator Ledbetter explained that the Board needs to evidence its intent to abandon a section of Pearl Johnson Road, the section after where the pavement ends, it is a section of an unpaved road about 2,892 ft long. It is in disrepair and only services two residential land owners out that way, and a pulpwood property that is used also as a hunting club. This is just the Notice of Intent right now. When the county abandons a road we are basically saying it is not important to Gordon County to maintain this road as a public right of way, but it does not extinguish any rights that others would have by way of private easement, private right of way, platted excess, and that sort of thing. In looking at a couple of plats that pertain to surrounding land, they do list this as a right of access for the pulpwood property and the hunting club, abandoning a portion would not extinguish that, it just would extinguish the county’s obligation to that portion of the road that the county has not been maintaining. This portion is within the mileage stated on our road mileage list.
Commissioner Sexton made a motion to publish the Intent to Abandon a portion of Pearl Johnson Road. Commissioner Steward seconded the motion and Commissioners Sexton, Steward, and Cunningham voted aye. Motion passed.
APPROVAL OF REQUEST FROM HISTORIC PRESERVATION COMMISSION TO ALLOW CITY OF ADAIRSVILLE POLICE TO CONDUCT TRAINING AT RESACA BATTLEFIELD
Administrator Ledbetter advised that this is a recommendation for approval from the Historic Preservation Commission for the City of Adairsville’s request to use the road at the Resaca Battlefield during times when it is closed, to do spike strip deployment training. The Historic Preservation Commission says that it is ok with this, and requests that the Board of Commissioners approve it.
Commissioner Cunningham made a motion to approve the recommendation from the HPC to allow the City of Adairsville to use the Resaca Battlefield road for training. Commissioner Steward seconded the motion and Commissioners Cunningham, Sexton and Steward voted aye. Motion passed.
ADJOURNMENT
Commissioner Sexton made a motion to adjourn the Regular Meeting. Commissioner Steward seconded the motion and all voted aye.
There being no further business, the meeting was adjourned at 6:17 p.m.
