10/05/10 Regular Session Minutes
The Gordon County Board of Commissioners held their Regular Meeting on Tuesday, October 5, 2010, at 10:00 a.m. in the Conference Room of the Administration Building.
Chairman Long called the meeting to order.
INVOCATION AND PLEDGE OF ALLEGIANCE
The invocation was led by Rev. John Allen and the pledge of allegiance was led by Chairman Long.
WELCOME
Chairman Long welcomed everyone to the meeting.
EMPLOYEE RECOGNITION
Chairman Long read the list of employees with anniversary hire dates in October. Commissioner Hood drew the name of Donna Holcomb with the Tax Commissioner’s Office as Employee of the Month.
Commissioner Bailey made motion to open the Public Hearing. Commissioner Gordon seconded the motion and all voted aye.
PUBLIC HEARING FOR THE APPROVED ACTIVITIES OF A COMMUNITY DEVELOPMENT BLOCK GRANT FOR TALLATOONA CAP, INC.
Mr. Dave Ronnigan came before the Board to explain the reason for the public hearing. Gordon County received a $500,000 grant from the Georgia Department of Community Affairs for the purpose of constructing a multi-purpose building for Tallatoona CAP, Inc. Mr. Ronnigan made available to the public some flyers concerning the grant. Sheila Calloway with Tallatoona thanked the Board for their efforts in acquiring the grant.
Commissioner Bailey made a motion to close the public hearing. Commissioner Hood seconded and all voted aye.
APPROVAL OF MINUTES
Chairman Long asked if there were any additions, omissions, or deletions to the Minutes of the Work Session September 21, 2010, and the Regular Meeting September 21, 2010. Commissioner Bailey made a motion to approve the minutes. Commissioner Gordon seconded the motion and all voted aye. Minutes approved.
ADMINISTRATOR’S REPORT
County Administrator Dowling read the report.
COMMISSIONERS’ REPORT
None
COMMENTS FROM THE PUBLIC – GERMANE TO THE AGENDA
None
CONSIDERATION OF OLD BUSINESS
None
CONSIDERATION OF NEW BUSINESS
- PROCLAMATION FOR RIVERS ALIVE RIVER CLEAN UP DAY OCTOBER 9, 2010
Chairman Long read the Proclamation by title only. Chairman Long also announced that the River Alliance will also be doing a clean up on Saturday at New Echota.
- ACCEPTANCE OF A 2010 COMMUNITY DEVELOPMENT BLOCK GRANT FROM THE GEORGIA DEPARTMENT OF COMMUNITY AFFAIRS
Administrator Dowling advised the Board that he and Sheila Calloway had gone to Callaway Gardens to be presented the grant and the check for $500,000. This is for Board authorization to accept the grant from the Georgia Department of Community Affairs and the $500,000 check. The grant funds will go for acquisition of property, renovations of property and new construction, along with relocation of existing business. The County’s portion will pay for grant administration, architect services, and miscellaneous. Commissioner Bailey made a motion to acceptance the 2010 Community Development Block Grant. Commissioner Gordon seconded the motion and Commissioners Bailey, Gordon, Hood, and Townsend voted aye. Motion passed.
- BUDGET AMENDMENT FOR THE COUNTY’S PORTION OF THE 2010 CDBG AWARD
Administrator Dowling advised the Board that this is for a budget amendment for the County’s portion of the CDBG award. This is for the Board to approve accepting the funds and to spend the funds, also to take $146,000 from the general fund reserves to fund a portion of the renovation of the building, architects fees, grant administration fees and others. Commissioner Gordon made a motion to approve the budget amendment. Commissioner Bailey seconded the motion and Commissioners Gordon, Bailey, Townsend, and Hood voted aye. Motion passed.
- APPROVAL OF AN AGREEMENT BETWEEN GORDON COUNTY AND NORTHWEST GEORGIA ADMINISTRATIVE SERVICES FOR THE 2010 CDBG GRANT APPLICATION
Administrator Dowling advised the Board that this is for Board approval of an agreement between Gordon County and Northwest Georgia Administrative Services for writing and administering the 2010 CDBG application, in the amount of $28,000. Commissioner Bailey made a motion to approve the agreement with Northwest Georgia Administrative Services. Commissioner Gordon seconded the motion and Commissioners Bailey, Gordon, Hood, and Townsend voted aye. Motion passed.
- APPROVAL OF AN AGREEMENT BETWEEN GORDON COUNTY AND KILLIAN CLARK ARCHITECTS FOR THE 2010 CDBG PROJECT ARCHITECTURAL SERVICES
Administrator Dowling advised the Board that this is for Board approval of an agreement between Gordon County and Killian Clark Architects for the 2010 CDBG project for architectural services, in the amount of $29,484. Commissioner Bailey made a motion to approve the agreement with Killian Clark Architects. Commissioner Gordon seconded the motion. Motion passed.
- BID AWARD FOR AERIAL PHOTOGRAPHY FOR THE GIS DEPARTMENT
Administrator Dowling advised the Board that this is for a bid award for aerial photography for the GIS Department. The current base map was created in 2005 and is now obsolete and a new aerial base map is needed to keep this department up-to-date. MacTec and county staff reviewed the submitted bids and selected three firms.. Those three firms were interviewed by a committee that selected Sewell Company to be the most responsive bidder for the project in the amount of $177,479. $61,915 to be funded from the current budget and $115,564 to be funded from next year’s budget. Commissioner Gordon made a motion to award the bid to Sewell Company. Commissioner Bailey seconded the motion and Commissioners Gordon, Bailey, Hood, and Townsend voted aye. Motion passed.
- SHERIFF RALSTON’S REQUEST FOR TWO NEW PART-TIME DEPUTY SHERIFF POSITIONS
Administrator Dowling advised that the Sheriff Department has requested two new part-time deputy sheriff positions. Funding in the amount of $21,613 for the two positions for the remainder of this fiscal year will come from the current fiscal year’s budget. Commissioner Bailey made a motion to approve the request from the Sheriff’s Department for two new part-time deputy sheriff positions. Commissioner Gordon seconded the motion and Commissioners Bailey, Gordon, Hood, and Townsend voted aye. Motion passed.
- ACCEPTANCE OF A HAZARD MITIGATION GRANT FROM FEMA TO UPDATE THE GORDON COUNTY MULTI-JURISDICTIONAL HAZARD MITIGATION PLAN TO MEET FEDERAL REQUIREMENTS
Administrator Dowling advised the Board that this is for Board acceptance of a Hazard Mitigation Grant from FEMA to update the Gordon County multi-jurisdictional Hazard Mitigation Plan to meet federal requirements. The total approved cost is $20,000, with a federal share of $15,000 and Gordon County’s share of $5,000 in-kind match. Commissioner Bailey made a motion to accept the grant. Commissioner Gordon seconded the motion and Commissioners Bailey, Gordon, Hood, and Townsend voted aye. Motion passed.
- APPROVAL OF A CONTRACT WITH NORTH GEORGIA CONSULTING GROUP, LLC TO UPDATE THE COUNTY’S MULTI-JURISDICTIONAL HAZARD MITIGATION PLAN TO MEET FEDERAL REQUIREMENTS
Administrator Dowling advised that this is for Board approval of a contract with North Georgia Consulting Group, LLC to update the County’s multi-jurisdictional Hazard Mitigation Plan to meet federal requirements. The County has been awarded a grant for the update in the amount of $15,000. Commissioner Bailey made a motion to approve the contract. Commissioner Gordon seconded the motion and Commissioners Bailey, Gordon, Hood, and Townsend voted aye. Motion passed.
COMMENTS FROM THE PUBLIC – GENERAL
None
ADJOURNMENT
Commissioner Bailey made a motion to adjourn the meeting. Commissioner Hood seconded the motion and all voted aye. There being no further business, the meeting was adjourned at 10:30 a.m.
