10/15/2013 BOC Work Session Agenda
GORDON COUNTY BOARD OF COMMISSIONERS
WORK SESSION MINUTES
OCTOBER 15, 2013
The Gordon County Board of Commissioners held a Work Session Tuesday, October 15, 2013 at 5:00 p.m. in the conference room of the Administration Building.
Chairman Hood called the meeting to order.
The Board discussed each item on the agenda and made no changes; one item was added to the Agenda later in the meeting.
The Board discussed a bid award for the inmate video system at the jail, with the Director of IT Department, Brian McClellan. The Board had received a letter from one of the vendors whose bid was not recommended to be awarded the bid. Commissioner Sexton asked Director McClellan in looking at both of the systems, would either one of them serve the jail well. Director McClellan answered that from a technical aspect either one of them would work technically. Emphasis during the discussion was concerning the recommendation from the committee that evaluated the bids received. The Board wanted assurance that the recommendation was well justified.
Mr. Bill Thompson, representing the Development Authority, spoke to the Board regarding an item he had requested to be placed on the Agenda for a bond issue for the Dixie Group for additional equipment.
The Board then discussed a letter received from Family Intervention Specialists concerning their notice to the Board not to renew their contract with the County for mental health services. County Attorney Smith advised that this group is housed in the building adjacent to the Health Department. That building was built with a block grant to be used as a mental health facility. This group was required to give the County 30-days written notice if they wish to vacate the building, this letter is that notice. Martin Vaughn, purchasing department, and the County Attorney did the initial request for proposals for that building, therefore, County Attorney Smith requested that the Board give consent for her and Martin Vaughn to go ahead and send out the request for proposals and start the solicitation and then bring those back to the Board for the Board’s selection at that time. There was a consensus of the Board to approve solicitation for proposals for mental health services by the County Attorney and the purchasing director.
County Attorney Smith and Greg Bowman with the Cooperative Extension Service discussed with the Board the rental terms for the new Agricultural Center. Mr. Bowman recommended the same set of rules that they followed for the old facility and to keep any rental to outside groups just for agricultural related functions. The Board consented to Mr. Bowman’s recommendation.
Human Resources Director, Garah Childers, spoke with the Board concerning the Board’s request for new ideas for employee recognition. The Board discussed some of the ideas submitted by various employees and also the recommendation made by the HR Director. The Board will continue to choose the employee of the month in the current manner through the end of 2013. Board members will continue to discuss new ideas at the next work session. HR Director Childers requested that the Board allow employees another paid holiday for the 2013 Christmas holiday season, explaining that Christmas Eve is on a Tuesday and Christmas Day on Wednesday. The additional holiday request is for the Monday of that week to also be included for the 2013 Christmas holidays. There was a consensus of the Board to allow employees the additional day.
The Board discussed the policy for filling job vacancies for the County. Chairman Hood advised that there are three unfilled positions and the main thing to consider is, does the Board want to go ahead and let the Department Head fill the positions before a new Administrator is hired or wait until the Administrator is hired and then fill the positions. There is a position at EMA, Animal Control and Building Inspectors Office. There was a consensus of the Board to allow the Animal Control and the Building Inspectors Office to advertise and accept applications, but to hold off on hiring for EMA pending reorganization of the department.
Commissioner Sexton made a motion to adjourn the Work Session, Commissioner Cunningham seconded the motion and all voted aye.
There being no further business the meeting adjourned at 6:00 p.m.