10/15/2019 BOC Regular Session Minutes
GORDON COUNTY BOARD OF COMMISSIONERS
REGULAR SESSION MINUTES
OCTOBER 15, 2019
The Gordon County Board of Commissioners held their Regular Meeting on October 15, 2019 beginning at 6:00 p.m. in the conference room of the Administration Building.
MEMBERS PRESENT
BECKY HOOD, CHAIRMAN
CHAD STEWARD, VICE CHAIRMAN
NORRIS SEXTON, COMMISSIONER
M. L. BUD OWENS, COMMISSIONER
KEVIN CUNNINGHAM, COMMISSIONER
OTHERS PRESENT
JIM LEDBETTER, COUNTY ADMINISTRATOR
ANNETTE BERRY, COUNTY CLERK
MEDIA
APPROXIMATELY 11 GUESTS
Chairman Hood called the meeting to order.
Chairman Hood read a letter from the City of Calhoun thanking several county departments who worked with the City during the large fire at the DHL plant last week
APPROVAL OF MINUTES
Chairman Hood asked if there are any additions, omissions, or deletions to the Minutes for the Work Session October 1, 2019, and the Regular Meeting October 1, 2019. Commissioner Cunningham made a motion to approve the Minutes. Commissioner Steward seconded the motion and Commissioners Owens, Sexton, Steward and Cunningham voted aye. Motion passed.
ADMINISTRATOR’S REPORT
Administrator Ledbetter read the report.
COMMISSIONERS’ REPORT
Commissioner Owens commented that he attended the ACCG Legislative Conference and training in Athens, also joined in a proclamation signing with Mayor Palmer for Retired Educators week, and attended the planning meeting for the Leadership Class of 2020.
CONSIDERATION OF UNFINISHED BUSINESS
None
CONSIDERATION OF NEW BUSINESS
RESOLUTION ADOPTING AN EXCHANGE OF LAND AND AN AGREEMENT OF EXCHANGE OF REAL PROPERTY
Administrator Ledbetter advised that this is an exchange of land and an agreement of exchange of real property. This is in connection with potential development for a property on Union Grove Road at Johnson Lake by a major travel center. Johnson Lake Road that currently bisects the property in an S turn and involves moving Johnson Lake Road to the east so that it doesn’t bisect the property. There will still be two tracts and there will be a re-alignment and exchange of property. If the property is acquired by the developer, it will result in signalization at the intersection at Johnson Lake, Belwood and Union Grove, which is something the community has been requesting for a while. The County’s property is worth about $750,000 and the potential developer’s property is worth about $850,000, so it’s a fair exchange.
Commissioner Owens made a motion to approve the Resolution and the Agreement. Commissioner Sexton seconded the motion and Commissioners Owens, Sexton, Steward, and Cunningham voted aye. Motion passed.
DECLARATION OF SURPLUS PROPERTY FOR THE SHERIFF’S OFFICE FOR 11 FIREARMS
Administrator Ledbetter advised that this is a declaration of surplus property for the Sheriff’s Office for 11 firearms which are now obsolete and will be exchanged in consideration of the acquisition of replacement rifles.
Commissioner Cunningham made a motion to approve the Declaration of Surplus Property for the Sheriff’s Office. Commissioner Steward seconded the motion and Commissioners Cunningham, Steward, Sexton, and Owens voted aye. Motion passed.
DECLARATION OF SURPLUS PROPERTY FOR THE INFORMATION TECHNOLOGY DEPARTMENT FOR MISCELLANEOUS TECHNOLOGY EQUIPMENT
Administrator Ledbetter advised the Board that this is a Declaration of Surplus Property for the IT Department for a list of miscellaneous obsolete technology equipment. All the equipment will be recycled through a local company that will pay per pound for the equipment.
Commissioner Sexton made a motion to approve the Declaration of Surplus Property for the IT Department. Commissioner Steward seconded the motion and Commissioners Cunningham, Steward, Sexton, and Owens voted aye. Motion passed.
DECLARATION OF SURPLUS PROPERTY FOR THE FIRE DEPARTMENT FOR MISCELLANEOUS EQUIPMENT
Administrator Ledbetter advised that this is a Declaration of Surplus Property for the Fire Department for miscellaneous equipment that will be donated to non-profits that provide used firefighting equipment to fire departments in South America who have minimal funding and equipment.
Commissioner Steward made a motion to approve the Declaration of Surplus Property for the Fire Department. Commissioner Cunningham seconded the motion and Commissioners Steward, Cunningham, Owens, and Sexton voted aye. Motion passed.
BID AWARD FOR SOFTWARE TO PREVENT RANSOMWARE AND INTERNAL THREATS
Administrator Ledbetter advised the Board that this is a bid award for software that will help protect against ransomware and internal threats to keep the County cyber secure as much as possible. The recommendation is to accept the bid from Varonis Systems in the amount of $53,509.00, with the only responsive bid. The other bid did not meet all of the requirements and specifications outlined in the bid package.
Commissioner Cunningham made a motion to approve the bid award to Varonis Systems. Commissioner Steward seconded the motion and Commissioners Cunningham, Steward, Sexton, and Owens voted aye. Motion passed.
BID AWARD FOR CONSTRUCTION OF A NEW HEALTH DEPARTMENT FACILITY
Administrator Ledbetter advised that this is the bid award for the construction of the new Health Department. The County received six responses submitted for bids, and after review, the recommendation is to award the bid to the low bidder Pro Construction of Georgia in the amount of $2,322.636.80, which includes the 10% contingency. Funding will come from the 2012 SPLOST.
Commissioner Sexton made a motion to approve the bid award to Pro Construction of Georgia. Commissioner Owens seconded the motion and Commissioners Sexton, Owens, Steward, and Cunningham voted aye. Motion passed.
AGREEMENT WITH PRO CONSTRUCTION OF GA, LLC FOR CONSTRUCTION OF A NEW HEALTH DEPARTMENT
Administrator Ledbetter advised that the County was also able to get the Agreement with Pro Construction of Georgia for construction of the new Health Department ready for consideration by the Board. This is the Standard AIA short form agreement.
Commissioner Cunningham made a motion to approve the Agreement with Pro Construction of Georgia. Commissioners Steward seconded the motion and Commissioners Cunningham, Steward, Owens, and Sexton voted aye. Motion passed.
APPROVAL OF ROAD RACE PERMIT APPLICATION FOR CRANE EATER COMMUNITY CHURCH
A representative from Crane Eater Community Church came before the Board to request approval for the Church to conduct a 5K and 10K race, also with the approval of the road closing of
Pine Chapel Road to the corner of Moss Road at Hunts intersection. The road closings would be from 8:00 am to 10:00 am November 30, 2019.
Commissioner Sexton made a motion to approve the permit application for Crane Eater Community Church for a 5K and 10K race, with road closures from 8:00 am to 10:00 am. Commissioner Cunningham seconded the motion and Commissioners Sexton, Cunningham, Steward, and Owens voted aye. Motion passed.
ADJOURNMENT
Commissioner Owens made a motion to adjourn the Regular Meeting. Commissioner Cunningham seconded the motion and all voted aye.
There being no further business, the meeting was adjourned at 6:13 p.m.
