11/19/2019 BOC Regular Session Minutes
GORDON COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING MINUTES
NOVEMBER 19, 2019
The Gordon County Board of Commissioners held their Regular Meeting on November 19, 2019 beginning at 6:00 p.m. in the conference room of the Administration Building
BECKY HOOD, CHAIRMAN
CHAD STEWARD, VICE CHAIRMAN
NORRIS SEXTON, COMMISSIONER
M. L. BUD OWENS, COMMISSIONER
KEVIN CUNNINGHAM, COMMISSIONER
JIM LEDBETTER, COUNTY ADMINISTRATOR
ANNETTE BERRY, COUNTY CLERK
APPROXIMATELY 7 GUESTS
Chairman Hood called the meeting to order.
APPROVAL OF MINUTES
Chairman Hood asked if there are any additions, omissions, or deletions to the Minutes for the Work Session November 5, 2019, and the Regular Meeting November 5, 2019. Commissioner Sexton made a motion to approve the Minutes. Commissioner Cunningham seconded the motion and Commissioners Owens, Steward, Sexton, and Cunningham voted aye. Motion passed.
Administrator Ledbetter read the report into the record (copy attached).
Commissioner Owens advised that he attended the Gordon 25 meeting on November 8, and the Christmas Parade is planned and he invited everyone to come and enjoy that time. Commissioner Sexton introduced two special people in attendance, his wife Wilma and great-granddaughter, Ms. Lela. Chairman Hood also attended the Gordon 25 meeting.
CONSIDERATION OF UNFINISHED BUSINESS
CONSIDERATION OF NEW BUSINESS
LOCAL MAINTENANCE & IMPROVEMENT GRANT (LMIG) APPLICATION
County Administrator Ledbetter advised that the Board approved the LMIG mileage at the last meeting and now this application form needs to be signed saying we have given an accurate account of our roads and will use the money to repair our roads and make an accounting to the State when they request it.
Commissioner Steward made a motion to approve the Local Maintenance & Improvement Grant Application and authorize the Board Chair to sign the application. Commissioner Cunningham seconded the motion and Commissioners Owens, Sexton, Steward, and Cunningham voted aye. Motion passed.
RESOLUTION TO ADOPT INCREASED FREEPORT EXEMPTION
Administrator Ledbetter advised that this is a resolution by the Board of Commissioner adopting a 100% Freeport exemption from the current exemption of 80%. The Gordon County Commissioners and the City of Calhoun Council made a promise to get to 100% exemption in 2020, so this Resolution would make that go into effect on January 1, 2020. Anyone wanting to claim the exemption would still need to file a return seeking the exemption, it’s not automatic. This gets Gordon County up to competing with nearby counties that have been at 100% for a few years.
Commissioner Cunningham made a motion to approve the resolution adopting 100% Freeport beginning January 1, 2020. Commissioner Sexton seconded the motion and Cunningham, Steward, Sexton, and Owens voted aye. Motion passed.
BID AWARD FOR RENOVATION OF SECOND FLOOR OF GOVERNMENT PLAZA BUILDING
Administrator Ledbetter advised that this is a bid award for the renovation of the second floor of the Government Plaza Building. Gordon County solicited bids and five responses were received. Staff and the Architects are recommending awarding the bid to Momon Construction with the most responsive bid in the amount of $669,542.50 which includes a 10% contingency. The reason the low bidder was not recommended was they did not conform to the bid requirements, several items were omitted in their bid and references did not check out good. This is a SPLOST funded project.
Commissioner Cunningham made a motion to approve the bid award to Momon Construction to renovate the second floor of the Government Plaza building. Commissioner Owens seconded the motion and Commissioners Sexton, Cunningham, Owens, and Steward voted aye. Motion passed.
APPROVAL OF BOARD OF COMMISSIONERS MEETING SCHEDULE FOR 2020
Administrator Ledbetter advised the Board that this is for Board approval and adoption of the Board’s meeting schedule for 2020.
Commissioner Sexton made a motion to approve the Meeting Schedule for 2020 for the Board of Commissioner. Commissioner Steward seconded the motion and Commissioners Steward, Sexton, Cunningham, and Owens voted aye. Motion passed.
APPROVAL OF AMENDMENT TO THE MINUTES OF THE MARCH 2, 2019 SPECIAL MEETING
Administrator Ledbetter advised that this is an amendment to the March 2, 2019 Special Meeting minutes. In order that Shirley Road is clearly considered as part of our mileage for LMIG, the Board needs to approve a short amendment to the minutes just to make sure that we have correct language in the minutes to qualify for the miles on Shirley Road.
Commissioner Cunningham made a motion to approve the amended March 2, 2019 Special Meeting minutes. Commissioner Steward seconded the motion and Commissioners Cunningham, Owens, Sexton, and Steward voted aye. Motion passed.
Commissioner Sexton made a motion to adjourn the Regular Meeting. Commissioner Owens seconded the motion and all voted aye.
There being no further business, the meeting was adjourned at 6:16 p.m.