12/06/11 Regular Session Minutes
The Gordon County Board of Commissioners held their Regular Meeting on Tuesday, December 6, 2011, at 10:00 a.m. in the Conference Room of the Administration Building.
Chairman Bailey called the meeting to order.
INVOCATION AND PLEDGE OF ALLEGIANCE
Invocation was led by Rev. John Allen and the pledge of allegiance was led by Chairman Bailey.
WELCOME
Chairman Bailey welcomed everyone to the meeting.
EMPLOYEE RECOGNITION
Chairman Bailey read the list of employees with anniversary hire dates in December. Commissioner Long drew the name of Cory Hayes at E-911 as Employee of the Month.
APPROVAL OF MINUTES
Chairman Bailey asked if there were any additions, omissions, or deletions to the Minutes for the Work Session November 15, 2011 and the Regular Meeting November 15, 2011. Commissioner Long made a motion to approve the minutes. Commissioner Hood seconded the motion and all voted aye. Minutes approved.
ADMINISTRATOR’S REPORT
Administrator Dowling read the report.
COMMISSIONERS’ REPORT
Commissioner Long commented that he was very pleased with the financial report for the County, and thanked the staff, department heads, employees,elected officials and the other Board members for their diligence in staying under budget. Chairman Bailey commented that some of those savings are going to be given back to county employees in the form of reinstating some of the benefits that the Board had previously cut.
- PUBLIC HEARING FOR ZONING
Chairman Bailey asked for a motion to open the Public Hearing for Zoning. Commissioner Long made a motion to open the Public Hearing for Zoning. Commissioner Hood seconded the motion and all voted aye.
- APPLICATION #Z11-05 STAN & ANGEL DENNISON REZONE FROM A-1 TO RA-1
County Attorney Smith read application #Z11-05, Stand and Angel Dennison’s request to rezone from A-1 to RA-1. This comes to the Board of Commissioners from the Planning Commission with their recommendations for approval. No one signed to speak for or against the rezoning. Commissioner Long made a motion approve the rezoning request to rezone from A-1 to RA-1. Commissioner Steward seconded the motion and Commissioners Long, Steward, and Hood voted aye. Motion passed.
Commissioner Long made a motion to close Public Hearing for zoning. Commissioner Hood seconded the motion and all voted aye.
COMMENTS FROM THE PUBLIC – GERMANE TO THE AGENDA
None
CONSIDERATION OF OLD BUSINESS
None
CONSIDERATION OF NEW BUSINESS
- NOMINATION OF RE-APPOINTMENT TO GORDON COUNTY HOSPITAL AUTHORITY BOARD FOR JIMMY BROWN FOR A THREE-YEAR TERM ENDING 12/31/2014
Administrator Dowling advised the Board that this is a request from the Gordon County Hospital Authority Board for nomination for re-appointment to the Gordon County Hospital Authority Board for Jimmy Brown for a three-year term ending 12/31/2014. Commissioner Hood made a motion to approve the nomination for re-appointment of Jimmy Brown to the Gordon County Hospital Authority Board. Commissioner Steward seconded the motion and Commissioners Long, Steward, and Hood voted aye. Motion passed.
- APPROVAL OF GRANT WRITER/ADMINISTRATOR FOR THE 2012 COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION FOR THE VOLUNTARY ACTION CENTER
Administrator Dowling advised the Board that Gordon County solicited for proposals from qualified grant writers to prepare a $500,000 grant application for the Voluntary Action Center. Gordon County received two responses and the recommendation is to approve Northwest Georgia Administrative Services to prepare and submit the grant application. Commissioner Long made a motion to approve Northwest Georgia Administrative Services to prepare the 2012 CDBG application for the Voluntary Action Center. Commissioner Steward seconded the motion and Commissioners Steward, Hood, and Long voted aye. Motion passed.
- APPROVAL OF AN ARCHITECT FOR THE 2012 COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION FOR THE VOLUNTARY ACTION CENTER
Administrator Dowling advised the Board that Gordon County solicited for proposals from qualified architects to assist in the preparation of a $500,000 grant application for the Voluntary Action Center. Gordon County received seven responses and the recommendation is to approve the Howell Group to assist in preparing and submitting the grant application. Commissioner Steward made a motion to approve The Howell Group to assist in preparing the 2012 CDBG application for the Voluntary Action Center. Commissioner Hood seconded the motion and Commissioners Steward, Hood, and Long voted aye. Motion passed.
- BUDGET AMENDMENT #3 FOR FY2010-2011 YEAR END EXCESS FUNDS DISTRIBUTION
Administrator Dowling advised the Board that this is Amendment #3 for the fiscal year 2010-2011 year end excess funds distribution. The County staff recommends that the Board distribute part of those excess funds to restore specific employee benefits; one unpaid holiday, add 1% back to the County’s distribution to the employee retirement plan, add a $100 supplement check for full time employees and $50 for part time employees, and restore the longevity program of $15 per year of service for all full time and regular part time employees. The second part is to pay L G Hausy $200,000 for their economic incentive that was agreed to previously by the Board. Thirdly, use some of these excess funds to pay off the Sonoraville sports and site lighting debt of $165,000. All three totaling $570,236. Commissioner Long made a motion to approve the distribution of excess funds. Commissioner Hood seconded the motion and Commissioners Long, Hood, and Steward voted aye. Motion passed.
- REAPPOINTMENT OF VIRGINIA GORDON TO THE CALHOUN GORDON COUNTY LIBRARY BOARD
Administrator Dowling advised the Board that the Calhoun Gordon County Library Board has requested that the Board of Commissioners reappoint Virginia Gordon to the Library Board for a three-year term ending 1/1/2015. Commissioner Long made a motion to appoint Virginia Gordon to the Library Board. Commissioner Steward seconded the motion and Commissioners Long, Steward, and Hood voted aye. Motion passed.
- APPOINTMENT OF COLEEN BROOKS TO THE CALHOUN GORDON COUNTY LIBRARY BOARD
Administrator Dowling advised the Board that the Calhoun Gordon County Library Board has requested that the Board of Commissioners appoint Coleen Brooks to fill Wayne Minshew’s position for a three-year term ending 1/1/2015. Commissioner Hood made a motion to approve the appointment of Coleen Brooks. Commissioner Steward seconded the motion and Commissioners Long, Steward, and Hood voted aye. Motion passed.
- REAPPOINTMENT OF DR. DEVIN HANDLEY TO THE GORDON COUNTY BOARD OF HEALTH
Administrator Dowling advised the Board that the Gordon County Board of Health has requested that the Board of Commissioners approve the re-appointment of Dr. Devin Handley to the Board of Health for a six-year term ending December 31, 2017. Commissioner Long made a motion to approve the re-appointment of Dr. Devin Handley. Commissioner Steward seconded the motion and Commissioners Long, Steward, and Hood voted aye. Motion passed.
- APPROVAL OF GEORGIA DEPARTMENT OF TRANSPORTATION TITLE VI ASSURANCES AND NONDISCRIMINATION AGREEMENT
Administrator Dowling advised the Board that this item is the Georgia Department of Transportation Title VI Assurances and Nondiscrimination Agreement. This is in relationship to Ft. Wayne funding by the federal government, since that is federal funds, they will be passing through GDOT. Staff recommends approval to authorize the Chairman to sign these documents. Commissioner Steward made a motion to authorize the Chairman to execute the documents. Commissioner Hood seconded the motion and Commissioners Steward, Hood, and Long voted aye. Motion passed.
- PARKS & RECREATION DIRECTOR POSITION
Administrator Dowling advised the Board that an interview panel interviewed nine of the seventy-six applicants for this position. There was a unanimous decision to hire Robert Don Holley. The Administrator recommended that he be given the authority to hire Mr. Holley as the Parks & Recreation Director, effective January 17, 2012. Commissioner Hood made a motion to approve hiring Mr. Hollie to the Parks & Recreation Director position. Commissioner Steward seconded the motion and Commissioners Hood, Steward, and Hood voted aye. Motion passed.
- BOARD APPROVAL TO PROCEED WITH USE OF RESACA BATTLEFIELD SITE BY GREAT DIVIDE PICTURES FOR BATTLE OF KENNESAW RE-ENACTMENT
Administrator Dowling advised that this is for the Board’s approval of granting Great Divide Pictures to use the Resaca Battlefield site as a movie location, pursuant to the terms and conditions provided by the Conservation Easement. Commissioner Long made a motion to approve the request from Great Divide Pictures to use the Resaca Battlefield site for re-enactment of the Battle of Kennesaw. Commissioner Steward seconded the motion and Commissioners Long, Steward, and Hood voted aye. Motion passed.
COMMENTS FROM THE PUBLIC – GENERAL
None
ADJOURNMENT
Commissioner Long made a motion to adjourn the meeting. Commissioner Hood seconded the motion and all voted aye. There being no further business, the meeting was adjourned at 9:30 a.m.
