8/17/10 Regular Session Minutes
The Gordon County Board of Commissioners held their Regular Meeting on Tuesday, August 17, 2010, at 4:30 p.m. in the Conference Room of the Administration Building.
Chairman Long called the meeting to order.
INVOCATION AND PLEDGE OF ALLEGIANCE
Invocation was led by Rev. Allen, the pledge of allegiance was led by Chairman Long.
WELCOME
Chairman Long welcomed everyone to the meeting.
APPROVAL OF MINUTES
Chairman Long asked if there were any additions, omissions, or deletions to the Minutes for the Work Session August 3, 2010, and the Regular Meeting August 3, 2010. Commissioner Gordon made a motion to approve the minutes. Commissioner Bailey seconded the motion and all voted aye. Minutes approved.
ADMINISTRATOR’S REPORT
None
COMMISSIONERS’ REPORT
None
Commissioner Bailey made a motion to open the Public Hearing for zoning. Commissioner Gordon seconded the motion and all voted aye.
PUBLIC HEARING FOR ZONING
- APPLICATION #Z10-05 SONNY WINKLE
County Attorney Hutchinson read Application Z10-05, Sonny Winkle’s request to rezone from A-1 to R-1. This application comes to the Board of Commissioners from the Planning Commission with their recommendations for approval. Ms. Carla Winkle came before the Board to explain the rezoning request. No one signed to speak in opposition to the rezoning. Commissioner Bailey made a motion to approve the rezoning. Commissioner Gordon seconded the motion and Commissioners Bailey, Gordon, Hood and Townsend voted aye. Motion passed.
- APPLICATION #Z10-06 GARY MEALOR
County Attorney Hutchinson read application Z10-06, Gary Mealor’s request to rezone from C-G to R-1. This comes to the Board of Commissioner from the Planning Commission with their recommendations for approval. No one spoke for or against the rezoning. Commissioner Bailey made a motion to approve the rezoning. Commissioner Hood seconded the motion and Commissioners Bailey, Hood, Gordon, and Townsend voted aye. Motion passed. Commissioner Gordon made a motion to close the public hearing. Commissioner Bailey seconded the motion and all voted aye.
COMMENTS FROM THE PUBLIC – GERMANE TO THE AGENDA
None
CONSIDERATION OF OLD BUSINESS
None
CONSIDERATION OF NEW BUSINESS
- THIRD AMENDMENT TO INTERGOVERNMENTAL AGREEMENT WITH SECRETARY OF STATE FOR USE OF BAR CODE SCANNERS IN ELECTIONS
County Attorney Hutchinson advised the Board that this is the third amendment to the Intergovernmental Agreement with the Secretary of State for the use of bar code scanners in elections. This is a required amendment that Gordon County has been requested to approve concerning the conducting of elections and the method in which we are required to conduct them. Commissioner Bailey made a motion to approve the amendment to the agreement. Commissioner Gordon seconded the motion and Commissioners Bailey, Gordon, Townsend, and Hood voted aye. Motion passed.
- RESOLUTION SUPPORTING GORDON COUNTY BOARD OF EDUCATION AND CITY OF CALHOUN BOARD OF EDUCATION REFERENDUM TO CONTINUE A ONE PERCENT EDUCATIONAL SALES TAX
Chairman Long advised that this is a Resolution supporting the Gordon County and the City of Calhoun Boards of Education referendum to continue a one percent educational sales tax. The Resolution was presented to the two Boards of Education prior to this meeting.
- BID AWARD FOR COURTHOUSE PLAZA RENOVATIONS FUNDED BY SPLOST 2005
County Administrator Dowling advised that this is a bid award for the courthouse plaza renovations. Gordon County solicited for sealed written bids from qualified contractors to renovate the courthouse plaza. Bids were received from six vendors. The recommendation is to award the base bid, Option A and Option B to Womack, Lewis & Smith, Inc. for $322,757 plus a 10% contingency for a total of $355,000. Funds for this project will come from the 2005 SPLOST projects fund. Commissioner Gordon made a motion to award the bid to Womack, Lewis & Smith. Commissioner Hood seconded the motion and Commissioners Gordon, Hood, Bailey and Townsend voted aye. Motion passed.
- BUDGET AMENDMENT REINSTATING SOME EMPLOYEE HOLIDAYS AND RETIREMENT CONTRIBUTIONS
County Administrator Dowling advised that this is a budget amendment to reinstate some employee holidays and retirement contributions. This budget amendment would reinstate 5 holidays – Thanksgiving Day, Day after Thanksgiving, Christmas Eve and Christmas Day, and New Years Day, for a total of $289,647; and reinstate 2.5% of the 5% retirement contribution, for a total of $252,965, beginning September 1, 2010. Commissioner Bailey made a motion to approve the budget amendment reinstating some of the employee benefits. Commissioner Gordon seconded the motion and Commissioners Bailey, Gordon, Hood, and Townsend voted aye. Motion passed.
- APPROVAL OF FY2010-2011 LOCAL MAINTENANCE AND IMPROVEMENT GRANT (LMIG) PROGRAM REQUEST
County Administrator Dowling advised that this is for Board approval of a FY2010-2011 Local Maintenance and Improvement Grant Program request. The GDOT has combined its LARP program and State Aid program together into LMIG. GDOT has requested that each county submit their priority road improvement list to them for approval. Under the LMIG, each county will be allocated an amount to be spent on road improvements. Gordon County’s amount is $390,000 for the old LARP and old State Aid projects. This is a list of eight roads to be submitted to GDOT for their consideration for approval under the LMIG. Commissioner Bailey made a motion to approve the list of eight roads to be submitted to GDOT. Commissioner Gordon seconded the motion and Commissioners Bailey, Gordon, Townsend, and Hood voted aye. Motion passed.
- PROPOSAL FOR PARKING DECK INSPECTION AND COST ESTIMATES
County Administrator Dowling advised that this is a proposal for parking deck inspection and cost estimates from MacTec for repairs, or to tear it down, or to rebuild, also the cost to tear down the old jail. This information could be used for the next SPLOST. The proposal is for a price not to exceed $8,500. Commissioner Gordon made a motion to approve the proposal from MacTec. Commissioner Hood seconded the motion and Commissioners Gordon, Hood, Bailey, and Townsend voted aye. Motion passed.
- AUTHORIZATION TO SUBMIT A PROPOSAL TO USDA FOR AN AGRICULTURAL SERVICE CENTER
County Administrator Dowling advised that this is for Board Authorization to submit a proposal to USDA for a USDA Service Center, prior to the August 27 deadline, to house all federal, state, and local agricultural agencies in the county. Commissioner Bailey made a motion to approve an authorization to submit a proposal to the USDA. Commissioner Gordon seconded the motion and Commissioners Bailey, Gordon, Townsend, and Hood voted aye. Motion passed.
- BUDGET AMENDMENT FOR RIGHT-OF-WAY PURCHASE FOR THE MCDANIEL STATION INTERSECTION IMPROVEMENT PROJECT
County Administrator Dowling advised that this is a budget amendment for purchases of rightof- way for the McDaniel Station intersection improvement project in the amount of approximately $285,000. Funding will come from the SPLOST road account. Commissioner Bailey made a motion to approve the budget amendment. Commissioner Gordon seconded the motion and Commissioners Bailey, Gordon, Hood, and Townsend voted aye. Motion passed.
COMMENTS FROM THE PUBLIC – GENERAL
None
ADJOURNMENT
Commissioner Bailey made a motion to adjourn the meeting. Commissioner Hood seconded the motion and all voted aye. There being no further business, the meeting was adjourned at 6:25 p.m.
